If you’re a fan of simplicity, Trello is the most user-friendly project management solution—it’s also what we use every day. Its intuitive and familiar drag-and-drop Kanban-style task management interface helps everyone on the team visualize task progress throughout the pipeline. It’s dead simple to use and has an excellent free plan, but it’s missing more advanced functionality and may feel too limiting for complex projects. We wrote this Trello review based on our experiences to give you an inside look and help you make the best choice for you and your team.
Compare Trello to the Best Project Management Software
Because of its simplicity and focus on ease-of-use, Trello slid into the #3 spot on our list of the best project management software. And it’s our top pick if you want to get started in the next five minutes. Yep—it’s that easy. We use it every day, and it keeps our entire team in the loop with all of our linear, ongoing, and straightforward tasks at various stages in the pipeline.
While it certainly reigns supreme for simple projects, it’s one of many excellent options out there. Because of that, it may not be the ideal solution for you and your team, depending on what you do. Looking for something a bit more comprehensive with advanced functionality or want to explore all of your options? See all of our top picks, here.
Trello: The Good and The Bad
As much as we love Trello, it doesn’t come without its drawbacks. In this section, we explore our favorite—and least favorite—qualities that Trello has to offer.
Easy to Use: Trello’s usability is one of the biggest reasons it’s on our list of the best project management tools. It’s as intuitive as it gets, making a great solution for smaller teams looking for a no-brainer solution. Even non-technical users can navigate the platform without any hassle or headaches—it’s familiar and simple yet powerful enough to streamline your project management processes. From starting a new project to onboarding new team members, everything is straightforward and takes just a few clicks. Since simplicity is at Trello’s core, there’s virtually no learning curve. You can sign up now and be managing your next project in less than five minutes. It’s that easy.
Workflow Automation: Despite its simplicity, Trello’s automation tools are generous and just as easy to set up. Butler, Trello’s automation bot, makes setting up rule-based triggers and desired actions easier than ever. All you have to do is answer a few questions and Butler configures everything for you. From due-date commands, moving cards from one column to the next, and notifying team members, it offers just enough to help you save time and get more done without worrying about admin tasks. We use custom buttons a lot. The one we just the most automatically moves a card from one list to the next and then assigns it to a new team member after an action is marked complete. We never have to worry about remembering to tag the next person, making it a worry-free solution for our business.
Extended Functionality Options: One of the most significant reasons teams—ourselves included— love Trello is because of its simplicity. Out of the box, it’s easy to use with virtually no learning curve. But there are numerous features you can use to extend the platform’s functionality. From Butler automations to Power-Ups and integrations, it offers just the right amount of power without sacrificing its claim to fame. With Power-Ups, you can integrate tools you’re already using, like Slack, Google Drive, Zoom, and Microsoft Teams, into your Trello workflows to create automations that span all of your tools. Inside Trello, you’ll find Power-Ups for file management, communication, analytics and reporting, and more. These extended capabilities help take a basic Trello board to the next level.
Powerful Mobile App: Most of the best project management solutions come with some version of a mobile app, but Trello’s is a highly-rated fan favorite. With it, you can do just about everything you can do on the desktop version, distilling project management down into just a few taps. It’s easily accessible for you and your entire team at no extra cost, so everyone can stay in the loop even if they don’t have access to their computers.
Team Collaboration Features: Team collaboration is at the heart of project management and Trello doesn’t fail to deliver. It comes with a wide range of collaboration tools, including comments, document sharing, @mentions of teammates, and notifications as well. Managers can assign team members to the appropriate cards so users always know what’s on their agenda. Plus, users can comment on cards, tag each other, and keep conversations centralized to each task so it all stays in one place. Each user can configure notifications via email, desktop, and push notifications as well to customize the experience based on their preferences. Trello also integrates with Slack, making team communication and collaboration easier than ever. With the integration, you can paste Trello links into Slack and see important stats, like assignees, task descriptions, and recent comments without ever leaving the app. You can even attach Slack conversations directly to Trello cards and change due dates and invite users to boards or cards directly within Slack.
Great Value: While some project management tools cost a lot and don’t deliver, Trello takes the opposite approach—it’s affordable yet delivers a lot of bank for your buck. Even if you have no budget, there’s a free-forever plan that comes with unlimited cards and lists as well as up to ten boards per team. So, you can invite your whole team and use it for free, as long as you have fewer than ten boards. Many businesses stay on the free plan forever because it comes with more than enough. But if you ever need to upgrade, paid plans start at just $5 per user and include unlimited storage, custom fields, and advanced checklists. Simply put, you get a ton of value regardless of the plan you’re on.
Limited Project Views: Aside from Kanban, Trello’s other project views are limited compared to other project management tools on the market at the same price point. The free and entry-level plans are particularly limited—Kanban is the only view available. It works great for small, linear projects that don’t have a lot of moving parts. But larger projects with team members who need more granular insight will become challenging with Kanban. If you upgrade to the Premium Plan ($10 per month per user) or higher, you can also take advantage of dashboard, timeline, workspace table, calendar, and map views with more control over the visual layout of each project, board, and user experience.
No Reporting: Trello doesn’t come with reporting and analytics out-of-the-box. So managers can’t use this software to see how well their team performs or get actionable insights related to projects at a higher level. You can add reporting tools by using a Trello Power-Up, but it’s not quite the same as having a project management tool with built-in reports.
Not Ideal For Complex Projects: Again, Trello is a great option for simple projects. But if your team has advanced needs, then Trello might miss the mark for you. You can’t attach tasks to subtasks and see a holistic view of how one delayed task will impact others in the queue. For something advanced like agile project management for software developers, Trello probably isn’t the best choice.
Trello Pricing and Options
As previously stated, Trello is one of the most affordable project management tools on the market today. There’s even a free plan for basic use. However, the paid options deliver tremendous value for teams of all sizes. Get a free demo of Trello to find the right plan for you.
Here’s a closer look at Trello’s plans and pricing options:
The free plan is great for personal use and small side projects. It comes with unlimited cards, unlimited lists, and 10 MB per file attachment. This package only supports up to ten boards per team, but that’s usually more than enough for personal use.
You also get unlimited Power-Ups per board. That means you can test drive Trello to its fullest extent or even stay on the free plan if your operation is small enough.
Surprisingly, the free plan does support automation. Most project management tools don’t offer automated functionality at a free level, so it’s nice to see that Trello does. You can run up to 250 commands per month.
Compared to alternatives on the market, Trello’s free plan is arguably the best one. But it is a bit limiting beyond personal use. For business use and teams larger than just a few people, you’ll definitely want to upgrade to a paid package.
You can try one of Trello’s paid packages for free with a 14-day trial. It’s also worth noting that Trello offers discounts for educational institutions and nonprofit organizations. So if you fall into one of those categories, contact Trello for custom discounted pricing.
Trello Standard is the platform’s entry-level paid pricing tier. It’s the most popular product offering from this provider. With a rate of $5 per user per month, it’s still a bargain and a great value for teams of all sizes.
If you have 10, 20, or 30+ team members, you’ll definitely want to upgrade to this package. It’s also a great option for organizations with several departments that need to manage multiple projects simultaneously. While the free package only supports up to ten boards per team, Trello Business Class offers unlimited boards.
This product comes standard with advanced features and Power-Ups, including custom fields, calendar and map views, advanced checklists, list limits, card repeaters, voting, and over 100 app integrations.
If you want to get the most out of Trello’s automation capabilities, you’ll need a Trello Business Class subscription. There are still some restrictions, but it’s more than enough for most teams. You’ll get up to 1,000 command runs per month. Teams of less than 100 running straightforward projects won’t come anywhere near these limits.
Overall, if you’re comparing Trello’s Standard plan with other Kanban-style project management tools for less complex projects, this is the industry leader.
If you’re planning on using Trello beyond personal use for a side project, go with Trello Standard. This will help put you and your team in a position to succeed.
Try it for free by signing up for a 14-day trial.
Trello Premium soups up the features and capability of Trello’s Standard plan. Great for teams over 100 for whom an enterprise-grade solution is overkill, Premium first and foremost takes the restrictions off of automations.
You’re allowed unlimited command runs, meaning you can fine-tune your project management platform to run like a well-oiled machine.
Customizing and stretching the Trello platform to your needs is the name of the game on this package. The Premium tier unlocks calendar, timeline, and map views, allowing you to get a bird’s-eye view of progress from any angle. You can also create template boards that help you map good, tested processes to other departments or new projects.
Simply, for $10 per user per month, you get to shape the Trello platform into the form that best suits your company with no limitations. Plus, you’ll benefit from priority support and many other sweet features.
Just like the Standard plan, you can try out Trello Premium free for 14 days.
Trello Enterprise is the top-of-the-line product offering from this provider. It’s designed for larger teams with more advanced needs for project management.
The software starts at $17.50 per user per month, but Trello offers volume discounts for larger teams with more than 250 users. For example, the per-user rate drops to $16.25 per month at 500 users and goes all the way down to $7.38 for 5,000 users.
It’s worth noting that Trello Enterprise doesn’t necessarily accommodate more advanced projects. The software simply adds functionality to simple projects on a larger scale. This is especially true for automation. With Trello Enterprise, you’ll benefit from unlimited command runs across your entire team.
The Enterprise solution also comes with the ability to control content management permissions and manage users in real-time. All of this can be handled with just a few quick clicks. This solution comes with enterprise-grade security and reliability, including a 99.999% uptime commitment.
Some of the other noteworthy features that are only available on Trello Enterprise include:
- Data encryption with hourly backups and off-site storage
- Organization-wide access restrictions at team and board levels
- Attachment restrictions and file sharing preferences
- Membership controls
- Control which third-party Power-Ups can be integrated with boards
- Top-tier enterprise support
Overall, Trello Enterprise is perfect for larger organizations and administrators who want absolute control over and visibility into what happens with their team’s boards.
Contact the Trello sales team to get started with an Enterprise plan.
Comparing The Best Project Management Software
Check out our top picks of the best project management tools to see some popular alternatives to Trello.
- ClickUp – Best project management software for most
- Asana – Best balance of power and simplicity
- Trello – Lowest cost for setting up your PM software today
- Teamwork – Best for client and service-based businesses
- Monday.com – Best for partnering sales with project management
- Smartsheet – Best for turning spreadsheets into project management gold
Trello is a top project management solution for small projects. It’s not quite as feature-rich as some of the other tools on the market today, but it’s more than suitable for simple projects. If your team has advanced needs for complex projects, you can find a Trello alternative from one of our top recommendations listed above.