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Want to get right to the point? Our top pick for the best project management software is definitely Monday.com.
Nobody wants to be that project manager.
You know the one—incredibly unorganized and unable to provide enough support or structure to see a project through from start to finish.
Thankfully, the best project management software empowers you to be the best project manager on the planet.
However, choosing the right tool for the job can feel like a daunting task since there are so many options to choose from.
Plus, they all seem to be the same.
Here at Crazy Egg, we know the struggle. We’ve worked with dozens of businesses and entrepreneurs throughout our careers. And we’ve used just about every project management software on the market.
Asana. JIRA. Trello. Monday. Check, check, check, and check.
To help make your life easier, we used our experiences plus extensive research to narrow it down to our top five recommendations.
5 Best Project Management Software
- Monday.com – Most versatile project management software
- Asana – Best for small to midsize remote or distributed teams
- Trello – Best project management tool for small projects
- JIRA – Best project management system for agile teams
- LiquidPlanner – Best project management software for large teams
#1. Monday.com – Best Versatile Project Management Software
Monday.com is one of the best project management software on the market.
In fact, it’s used by 100,000+ organizations all over the world, including eBay, Uber, Hulu, PayPal, and Adobe.
With tools like comprehensive calendar and timeline views, time tracking, and collaborative boards, Monday.com gives teams of all shapes and sizes the ability to seamlessly execute projects from day one.
On top of that, it takes less than a few minutes to get started.
You can sign up and choose from hundreds of fully customizable templates in just a few clicks to get your account set up and ready to go.
Plus, various project views give you an in-depth look at projects, workloads, task progression, and more in just a few seconds. At a glance, you can see the timeline for every member of the project, as well as their overall progress.
And you can set up automations for recurring tasks to help you minimize human error and get more done in less time.
Monday.com also comes with countless integrations.
So, you can connect the existing apps and software your team already uses to your project management system. Their most popular integrations include tools like Zoom, Slack, Salesforce, Outlook, Excel, and Zendesk.
While Monday.com doesn’t offer a free plan, paid plans are affordable and you can start with a 14-day free trial to take it for a test drive before you invest. Paid plans include:
- Basic – $8 per user per month
- Standard – $10 per user per month
- Pro – $16 per user per month
- Enterprise – Custom pricing
As you can see, the introductory plan is incredibly affordable. But it only comes with 5 GB of file storage and one week of activity logging, which may not be enough for you and your team.
However, you can easily upgrade to the Standard or Pro plan and adding new members to your account takes just a few clicks.
As such, it’s scalable and versatile enough for evolving teams of all shapes and sizes.
Sign up for a 14-day free trial to see if it’s right for you!
#2. Asana – Best for Small to Midsize Remote or Distributed Teams
Best for remote teams
With its highly collaborative boards and features, Asana is a good fit for any distributed teams out there. Prices start free with a basic plan.
Asana is an intuitive and streamlined project management tool that’s great for small- to mid-sized remote teams. In fact, its free plan is jam-packed with features that are useful to any remote team, including:
- Collaborative task boards
- Status updates
- Personal task boards
- And more
Their timeline view also gives teams the ability to see their deadlines and timelines at a quick glance. So, there’s never any question as to when things need to be done and who needs to do it.
Another great feature is the ability to import spreadsheet files directly into Asana.
From there, the system automatically creates a concrete timeline for your new project. So, in just a few clicks, you can streamline and centralize everything about your project.
Asana’s workload view is an excellent way to see how many tasks each of your team members are performing each day. This helps managers ensure their employees aren’t overworked.
The workload view also comes with a handy rebalancing tool. All you have to do is drag and drop tasks to reassign them to a new person.
Asana’s basic plan is free and perfect for freelancers or small teams just getting started. However, their paid plans are a bit more expensive than some of the other options on this list.
The Business plan sitting at $24.99, but well worth it if you’re going to be using advanced features like approvals and Salesforce integration.
#3. Trello – Best Project Management Tool for Small Projects
Best project management software for small projects
Trello is a popular project management software that leverages Kanban-style boards to great success. Prices start free.
Trello is another popular project management software—and for good reason. It’s unique and distinctive board tool along with their easy drag and drop feature makes project planning and collaboration a snap. It also helps that it’s free to start.
The boards really help you visualize any tasks and goals that you have to do for the day/week/month. In each board, you can include new tasks, make notes on those tasks, and add other people to collaborate on them. It also comes with a very handy color coding system that can help you keep track of everything at a glance.
While it can handle bigger projects, Trello’s best for those projects with a smaller scope. The management system doesn’t include the robust amount of features you might need for a web or software development project like reporting—which can be a huge deciding factor especially if you’re a metrics driven team.
However, if you’re looking for something to keep track of smaller ongoing work, Trello is a good solution.
Prices start free. After it costs $9.99 per user a month for business class and $20.83 per user a month for Enterprise.
#4. JIRA – Best Project Management System for Agile Teams
Best project management software for agile teams
Built with software developers and IT professionals in mind, JIRA is a no-brainer when it comes to any team that leverages agile in their processes. Prices start free.
JIRA is a no-brainer when it comes to software development and IT projects. In fact, it was originally created by Atlassian to track bugs as well as manage agile projects.
Like Trello, JIRA also offers a board system in order to keep track of tasks and goals at a glance. It comes with fantastic reporting options to see the status of your project.
JIRA’s probably most known for their “issues” tool. This helps you create tickets to flag bugs or assign tasks to anyone over the course of your development cycle. This coupled with its automation engine allows you to easily trigger new steps in the development process without needing to manually do it after you complete a task.
Pricing-wise, it’s more affordable than some of the others on this list starting at $0 to you. The standard and premium plans also have a free trial if you want to try out the project management software before you purchase.
#5. LiquidPlanner – Best Project Management Software for Large Teams
Best project management software for large teams
With its automatic forecasting tool, LiquidPlanner can help you get a sense of when your tasks and projects will get done. A potentially game changing feature for the right team.
LiquidPlanner is a very unique project management software. The thing that makes it really stand out is the forecasting capabilities. It automatically estimates a time range for certain tasks, accounting for elements such as PTO, in-office hours, and other tasks as well.
Like the other options on this list, LiquidPlanner gives you the ability to see a Kanban-style view of all tasks and projects your team is working on. That means you’ll be able to see priorities and to-dos at a simple glance.
With the time tracking tool, you’ll also be able to keep track of who’s working on what and how long they’re working on it for. That can be incredibly helpful to see who could pick up some more work, who needs to reprioritize tasks, and who could use a little time off to avoid burnout. As such, this is a fantastic tool for managers as well.
With its customizable boards, in-depth analytics, and detailed dashboards, LiquidPlanner is perfect for any large team tackling those projects with big scopes.
The downside? It’s kind of expensive starting at $45 per user a month. A hefty price tag — especially if you’re already stretching the budget as it is with a big project. However, there is a 14-day free trial you could use to see if it’s good for you and your team.
What Is Project Management Software?
Project management software helps you keep track of what your team is doing, the priorities for your company, and the lifecycle of a project from beginning to end.
They’re there to help project managers and team members keep track of their responsibilities and execute on goals, with features like:
- Budget trackers
- Time trackers
- File sharing
Plus, they help give a clear view of your progress from day one, so you always know your project’s status and where your team stands with individual tasks.
Without the right project management software, projects can feel never-ending and extremely unorganized.
When Should You Invest in Project Management Software?
A project management software can be good for businesses no matter what stage they’re at.
It doesn’t matter if you’re a bootstrap startup looking to develop your very first product, or if you’re a legacy corporation looking to streamline your processes. A project management software can get you there.
And a good system takes all of the headaches out of project planning. Including things like:
- Assigning tasks and responsibilities
- Project and task due dates
- Daily, monthly, and annual budgets
- Your workforce and their workload
- And centralized communication
The bottom line: The best time to get a project management software was yesterday. The second best time to get one is now. And with various free plans to choose from, there’s no reason not to.
Methodology for choosing project management software
We looked at three things when determining the best project management software. These are just the most common needs that we know teams are looking for—that’s why we prioritized them in this list.
In order to manage a project effectively, managers and teams need to be able to take a look at their goals and tasks for the day, weeks, and months ahead. Only then will they be able to plan and prioritize effectively.
Each of the software we recommended above can do that. The differences are miniscule and only impact the interface. For example, some like Trello prefer that Kanban-style method, while others like Monday.com have the timeline view. It just comes down to a matter of preference in the end.
Teams need to be able to work together on project management systems. If not, there’s not really a point to them, is there? If you aren’t able to see what tasks are assigned to what person, as well as the deadlines and expectations for those tasks, you’re not going to be able to complete projects effectively.
Plus, being able to collaborate, comment, and reassign different tasks is crucial for any development project process. It allows for more effective communication and, therefore, workflow.
You need to be able to share and access files easily and quickly. This facilitates better communication and collaboration.
If not, you’re going to have to rely on sharing them through less efficient methods like email or Slack, which is not ideal for busy companies.
This gives team members the files the ability to quickly access the necessary assets they need to get their work done on time. Plus if a team member is sick for the day or if they leave your company, you’ll always be able to have access to the files because they don’t just exist on their computer.
In summary, the best project management software for you depends on how you plan to use it. Looking for something versatile and flexible? Monday.com is our #1 recommendation.
It’s superior set of features and tools offer an efficient way to manage projects of any size in any industry.
But if Monday.com doesn’t feel like a great fit, you can use the criteria above as you go through the process of making your final decision.