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Reviews

Best Project Management Software

Our website relies heavily on project management software. To keep our team’s work humming along, we’ve tested out a wide array of PM solutions ranging from simple and straightforward to complex and powerful. Along the way, we found Monday.com to be the most versatile, scalable, and all-inclusive project management platform available. It’s an excellent choice for everyone, from solopreneurs and freelancers to enterprise teams with hundreds of concurrent projects.

The Best Project Management Software for Most

Monday.com logo

Monday.com

Best for Most

Used by 100,000+ businesses, Monday.com offers the most flexible and versatile project management solutions. Includes time tracking, collaboration features, timeline and calendar views, and dozens of integrations. Prices start at $8 per user a month with a comprehensive free plan to try it before you buy.

Monday.com is the gold standard for versatile and flexible project management software, making it our #1 pick for most. Whether you’re a freelancer, a small team, or an enterprise, it’s the perfect solution. It comes with everything you need, from automations and collaboration tools to customizable notifications and time tracking.

There are dozens of free starter templates you can use to get started plus collaboration features, various project views, and hundreds of integrations with the tools you’re already using.

The 5 Best Project Management Software Options to Consider:

  1. Monday.com – Best project management software for most
  2. Asana – Best for custom workflows that fit your needs
  3. Trello – Best for getting set up today
  4. Jira – Best for software-focused Agile teams
  5. LiquidPlanner – Best for hitting every deadline, guaranteed

When it Makes Sense to Invest into Project Management Software

Project management software is an excellent choice for any business. However, it’s particularly important for businesses that manage projects with dozens of moving parts, remote teams, and anyone looking for a way to gain better visibility into their projects.

It doesn’t matter if you’re a bootstrap startup looking to develop your very first product, or if you’re a legacy corporation looking to streamline your processes. A project management software can get you there. 

And a good system takes all of the headaches out of project planning. Including things like:

  • Assigning tasks and responsibilities
  • Project and task due dates
  • Daily, monthly, and annual budgets
  • Your workforce and their workload
  • And centralized communication

The bottom line: The best time to get project management software was yesterday. The second best time to get one is now. And with various free plans to choose from, there’s no reason not to.

#1. Monday.com – The Best Project Management Software for Most

Monday.com logo

Monday.com

Best for Most

Used by 100,000+ businesses, Monday.com offers the most flexible and versatile project management solutions. Includes time tracking, collaboration features, timeline and calendar views, and dozens of integrations. Prices start at $8 per user a month with a comprehensive free plan to try it before you buy.

One of the biggest issues facing project managers and teams of all sizes is a lack of visibility. Who’s working on what, is it on track, and what needs to happen next? Not only is it crucial for you to know, but it’s also critical that everyone on the team knows as well.

Monday.com takes the guesswork out of your entire project from start to finish.

With it, you can easily fill in the gaps that many other project management solutions miss, even if you’re not quite sure where those gaps are. Whether you need a simple tool to help keep track of tasks, are struggling to move forward with a different project management tool, or need an advanced solution that’s malleable enough to work how you work, it’s an excellent choice.

It makes it easier than ever to identify bottlenecks and roadblocks while implementing proven processes to eliminate those setbacks, to begin with.

With Monday.com, you can easily set up automations from scratch or leverage automation templates that make collaborating with your team and managing tasks a breeze. It also acts as a centralized repository for your files, conversations, and workflows.

As such, you and your team can say goodbye to alt-tabbing to all those other programs you have open.

For individual users, work views offer clear insight into what’s happening today and what needs to happen next. Users can also quickly switch between calendar, Kanban, and timeline views so they can look at their upcoming tasks in a way that makes sense for them.

Next time someone says “Hey, what’s your status?” you can point to green checkmarks across the board rather than explaining the status of everyone over the course of five or ten minutes.

Admins and organizers can choose from hundreds of fully customizable templates in just a few clicks to get project boards set up and ready to go in just a few clicks. What used to take days of fumbling and guesswork now takes less than a minute.

After you have your project ready to go, your team can use time tracking tools and collaborative boards to make sure work is progressing.

You can also set up recurring automations to eliminate repetitive tasks so everyone can spend time on actually getting work done rather than managing the software.

Monday.com also comes with a boatload of integrations. Their most popular available options include integrations with Zoom, Slack, Salesforce, Outlook, Excel, and Zendesk.

So, you can connect the existing apps and software your team already uses.

Monday.com offers a free plan for up to two users with unlimited boards but limited features. If that’s not enough for you, its paid plans are affordable and you can start with a 14-day free trial to take it for a test drive before you invest. Paid plans include:

  • Basic – $8 per user per month
  • Standard – $10 per user per month
  • Pro – $16 per user per month
  • Enterprise – Custom pricing

As you can see, the introductory plan is incredibly affordable. 

Think about where you are and where you’d like to be 30 days from now. Is being uncertain and guessing about which strategies are an effective part of that equation? 

Or would you like to be executing confidently and accepting the praise for your team and their focus?

This slam dunk software will give you win after win.

Sign up for a 14-day free trial to see if it’s right for you!

#2. Asana – The Best for Custom Workflows That Fit Your Needs

Asana logo

Asana

Best for Custom Workflows

If one-size-fits-all project management solutions aren't your jam (or they just don't work for you), Asana will be a breath of fresh air for you and your team. With it, you can easily create and perfect advanced custom workflows that match how you do business rather than the other way around.

You know that the one-size-fits-none product management software you’re using is not ideal for your team. But you’re still using it. Why? Being boxed in is not how you’re going to get the most out of your team. 

The energy you are expending putting out fires can be reserved. And if you’ve been using free and hacked together docs to build a workflow that keeps your team on track—we admire your valiant effort. 

When you use Asana you’ll change the game on your PM workflow forever. They offer over 50 cross-functional workflow templates that allow you to plan projects, set up meeting agendas, and more save you time every day. 

Project management is so much more than just your team collaboration. And having a library of customizable templates for everything you could possibly need as a PM is worth its weight in gold. 

You’re also able to maximize team members’ core responsibilities with workflows tailored to their specific roles. 

This provides laser-focused productivity, instantly. 

Another value-add of Asana is the easy-to-use dashboard you get. The interface is so flexible it can fit your team like a glove, no matter its size. 

Asana offers a free plan and it’s jam-packed with features that are useful to your team, even if its remote or dispersed:

  • Collaborative task boards
  • Status updates
  • Personal task boards
  • Integrations with 100+ popular apps
  • Agile and Kanban workflows

When you’re ready to upgrade to a paid plan, you get more advanced features like custom fields, unlimited free guests, and private projects.

One of Asana’s newest premium features is reporting dashboards to help users visualize project data.

It’s designed to help you and your team cut down the time it takes to search for information, chase deliverables, and communicate project progress with the appropriate team members.

With it, you get real-time project insights that make sense so you can easily get a bird’s-eye view of everything and share it with everyone.

Asana’s timeline view also gives teams the ability to see their deadlines and timelines at a quick glance. So, there’s never any question as to when things need to be done and who needs to do it.

The Business plan sits at $24.99, but well worth it if you’re going to be using advanced features like approvals and Salesforce integration. 

The planning of any project is just as important as the execution. If you are struggling with keeping things organized and spend too much time making hacks to fit PM planning to your project and team needs, Asana can free you up

#3. Trello – The Best for Getting Set Up Today

Trello logo

Trello

Best for Getting Set Up Today

Trello is a popular project management software that leverages Kanban-style boards for visual project management. Yes, it's familiar, it's easy, and it's simple. But it works. With plans that start at $0 and a dead-simple setup process, you can get started improving project management processes in the next 30 minutes.

You get what you should expect with Trello—a simple yet powerful PM asset. 

How many times have you heard, “This is stupidly simple,” but it still brought you to the brink of insanity? Trello is actually different in its ease of setup and use. 

Complicated is the last thing you need as a project manager. You and your team have enough on your plates. 

But not only is Trello easy to get started with, but it also makes that dreaded “pop quiz” project—you know, the one that gets dumped on you unexpectedly due in a week—a piece of cake.

You can create a project plan, assign the members to each task, and add files in minutes. You can have your entire card system up before you finish your morning coffee. 

Really.

And you don’t have to be technically savvy to wield this software. Teams really enjoy how compact and functional the Trello dashboard is. 

This means effective project completion because your team isn’t intimidated by the PM software. 

Another cool thing is Trello’s cards are drag-and-drop, so you can easily move tasks around. 

Drop something that needs future attention into your backlog column. Or, drag a task to a teammate who’s offering extra help (we all love those team members).

The boards really help you visualize any tasks and goals that you have to do for the day/week/month.

It also comes with a very handy color-coding system so no task is ignored when it requires attention.. Plus, alerts are so easy to see. 

While it does best for smaller, simple projects, Trello has amazing automation features. 

Butler automations are there when you need more advanced capabilities without the hefty price tag of other project management tools.

With Butler, you can build custom automations, rules, scheduled commands, and workflows to help automate mundane or repetitive tasks.

What’s even more attractive is how easy Butler is to use. You’ll go through a command-building window and select what you’d like to accomplish. From there, it builds out the automation for you.

On the free plan, you get 50 Butler command runs per month.

Beyond the free forever version of Trello, it costs $10 per user a month for the Business Class tier. That gives you unlimited boards (the free version is capped at 10), Timeline and Calendar views, and more. If you need more than that and have at least 25 users, the EnterPrise plan starts at $17.50 per user per month.

Trello gets your project primed and progressing the same day you start using it. This is a must if you’ve been spending more time than you want getting projects started. 

Give Trello a shot today and see how quickly you notice the improvements.

#4. Jira – Best for Software-Focused Agile Teams

Jira logo

Jira

Best for Software Agile Teams

Built with software developers and IT professionals in mind, Jira is a no-brainer for teams that rely on agile project management processes. Keep track of projects from start to finish with Kanban-stye boards, robust analytics, and everything you need to keep dev-projects moving forward.

Jira is a no-brainer when it comes to software development and IT projects. If you are a software PM and you are struggling, you won’t be after using Jira. This software will turn you into a decisive leader when it comes to project management. 

Let’s show you why.

Like Trello, Jira also offers a board system to keep track of tasks and goals at a glance. It comes with fantastic reporting options to see the status of your project. 

You know all the moving parts involved with software development. Your team can easily lose sight of what comes next. One missing bracket in your code can blow the whole lid off your project timeline, depending on how long it takes to recognize where. 

This one problem can hold up other areas of the project and seriously affect its productivity, not to mention that there can be hundreds of bugs (all part of your daily workflow).

So having a clear and easily manageable project workflow is crucial if things get held up a bit longer than expected. 

Jira helps keep common project checkpoints on track. 

Without your plan you could forget to check code, have failed launches because of missing updates, or have inaccurate timelines for the stakeholders. Which can lead to some testy conversations.

Jira is your software and Agile team workflow problem solver. They help you manage and implement more effectively. Quickly plan your project. Track your team data easily and report to your team what is missing and what isn’t. And build a precise product roadmap that gradually follows the workflow you put in place with Jira.

Another thing Jira’s positively known for is their Issues tool. 

This helps you create tickets to flag bugs or assign tasks to anyone over the course of your development cycle. This, coupled with its automation engine, allows you to easily trigger new steps in the development process without needing to manually do it after you complete a task. 

Jira is perfect for getting what you pay for—they focus on software and you know they are the best at what they do. You have no surprises, no feature gaps while getting all you expect from the robust service. 

And guess what?

Pricing-wise, it’s more affordable than some of the others on this list starting at $0 to you. The Standard and Premium plans also have a free trial if you want to try out the project management software before you purchase. 

Get started with Jira today.

#5. LiquidPlanner – Best for Hitting Every Deadline, Guaranteed

LiquidPlanner logo

LiquidPlanner

Best for Hitting Deadlines

With its automatic forecasting tool, LiquidPlanner helps you get a sense of when your tasks and projects will get done (even if they slide one direction or another). A potentially game-changing feature for the right team and one that gives you crystal-ball accuracy in planning.

You’re toast if your project deadline isn’t met. There’s no sugar coating that. That’s why LiquidPlanner created its exceptional software that makes this never happen to you again.

The stress is conjured up whenever you even think about whether you will miss a deadline for your stakeholders or management team. 

So we had to have LiquidPlanner on the list.

The pit in the stomach of many PMs still grows as we speak.  And that’s because, even right now as you read this, you or any of your fellow peers are wondering, “Am I going to finish on time?”

This is an ulcer-creating, hair-thinning, sitting-in-the-parking-lot-dreading-going-into-work kind of problem to have.  

But now, you can flick this feeling right off your shoulder. Why? Because of the predictive project management software from LiquidPlanner. 

You no longer have to manually manage fluctuations in schedules based on adjustments in workload or priorities. With this software, you set it and forget it and let it do its magic.  

The software then calculates all you need for a full and accurate workflow to finish each project. And then, if priorities change and you need more time for something else and less for another, LiquidPlanner’s schedule can adjust automatically. This always gives you a clear vision of the project timeline. 

Sitting across from your upper management explaining why you are going over the deadline is not the seat you want to be in. 

Now, you can assign accurate project completion dates without this software. Many people have been doing it for decades. But is it easy? No. Besides, you also get so much more than predictive project forecasting from LiquidPlanner. 

For instance, like many options on this list, LiquidPlanner gives you the ability to see a Kanban-style view of all tasks and projects your team is working on. That means you’ll be able to see priorities and to-dos at a simple glance. 

With the time tracking tool, you’ll also be able to keep track of who’s working on what and how long they’re working on it. That can be incredibly helpful to see who could pick up some more work, who needs to reprioritize tasks, and who could use a little time off to avoid burnout. 

With its customizable boards, in-depth analytics, and detailed dashboards, LiquidPlanner is perfect for any large team tackling those projects with big scopes and can’t afford to fiddle around with confusion. 

The downside? There is none. You’re getting state-of-the-art software and workload management. If anything, the only strike is the cost. It starts at $29 per user per month with plans that go up to $59 per user per month, depending on what you need.

A hefty price tag, but if you’re already a big business and you’re working with clients with short patience for deadlines being missed, you’re not even considering this as a detrimental expense. 

However, if you are, there’s nothing wrong with that. There is a 14-day free trial you could use to see if LiquidPlanner is good for you and your team. Chances are likely you’re going to wonder how it was that you just heard about this now. 

Give LiquidPlanner a try today.

Methodology for choosing project management software

There are hundreds of project management tools out there with dozens of different features to sift through. We did the heavy lifting for you and identified the most important factors to consider—then we used them to distill that massive list down to our top five recommendations.

Paying Close Attention To Ease Of Use

You know that getting started quickly is crucial to your success when setting up a project. Time is of the essence. You want to feel confident you know what you’re doing. 

Any software will have some learning curve. But how long it takes to get your team up and running can make all the difference. 

Entire teams can fold under the pressure of learning new software, causing an enormous amount of frustration. You want to be the PM that keeps this unneeded aggravation out of the equation for your team. 

So, when you’re selecting a project management provider, you want to select one that allows you to easily navigate its resources and features. 

You want one that gives your team the flexibility to use a mobile option as well. Not all projects are completed or updated in front of a laptop or in the office. 

When you’re reviewing your options, make sure easy access to mobile-friendly updates and messaging are part of the plan. Keep your focus on what will be best and useful for your team and place ease of use at the forefront of your decision. This will keep your team thriving and your project accessible to all that need to be involved. 

Get What You Expect Without Unexpected Costs

No one likes getting something they can’t really use. You can easily reach a boiling point if you are paying for software that doesn’t deliver on your expectations. 

Several providers offer the bells and whistles to lure you into making them your top choice. But is what they’re giving you really beneficial to your project team? Access to reporting is important, but is deep reporting as critical to you as rock-solid project messaging? 

Getting features you actually use in a basic plan makes your workflow a snap. You should not have to pay for advanced features you feel should be part of the plan at the base level. Many providers offer exactly what you need at an affordable price without the extras. 

Staying on budget and making sure you know where every dollar is spent is part of responsible project management. So having to pony up more cash for the standard features your team needs is not ideal. You don’t want to pay for a warehouse of features you’re never going to use. 

Can you imagine needing to calculate formulas for your project proposal and not having the means to do so? Or, paying a monthly fee for services and still having to painstakingly create a dinosaur report in excel or Google Sheets? Why? 

Some software doesn’t offer alerts to tell you project deadlines are coming due. Can you believe that? It’s an extra fee. C’mon, really? And that’s the point. 

If you want reporting, formula calculation, and alerts to keep your team on track you should get it without paying a king’s ransom. 

Keep your budget and sanity intact when you pull the trigger on a provider by keeping the main features and benefits you need front-and-center. This will prevent surprises and long calls with support trying to find out why you can’t build the reports you need. 

Workflow Templates That Are Quick And Easy

Templates make your life easier. Being able to plan your projects based on your team’s specific workflow is what you’re paying for, right? 

You don’t want to continuously hack together workflows and spend precious time putting together documents for employees that need step-by-step instructions. You should have a quick and simple way to point and click and send a document that says, “Follow this”.

Your day is busy enough as it is. Collaboration is at the core of project management; you don’t do it alone. And when you have remote teams, collaboration tools become even more critical.

Having a provider that gives you outlines for Agile and Kanban-style project management can really save you time. And, if you use a different methodology like Waterfall or Pert, you should have the flexibility to adjust templates quickly. Not have to make them from scratch. 

You also want to be able to design your workflow how you see fit and easily adjust things on the fly, so you keep things running smoothly. Several providers on this list offer project templates for any situation you can manage, and they come standard without any extra fees or surprises.

Live Integrations in 5 Minutes or Less

Your time as a project manager is thin like prosciutto. You need to take every opportunity to make your daily tasks easier. That’s what integrations do.

When you find a good PM software provider, those integrations ought to be ready to be used instantly. 

Here’s how it works.  

Find the software you’re currently using, like Slack or Salesforce. With a few clicks, you tie that software to your PM platform, so all your data from Salesforce or communications through your Slack channels are now accessible too within your PM software.  

No more alt-tabbing between windows for you! 

Why is this important? Well, if you consider the number of tabs you have open now in your browser, how much time do you think adds up as you sift through them all? 

If you think this doesn’t compound wasted time, think again. 

If you use Google Drive, Slack, Quickbooks, or a CRM daily, you will instantly benefit from integration. 

They immediately make your project management software a living, breathing project hub of cross-team collaboration. So, no matter where your work needs to happen, your team is ready to execute with no time wasted. 

Another good example is if you work in software and you need to include something like GitHub to check code or update branches. If you have to bounce back and forth between platforms, how efficient are you? 

The simplicity you create by adding a simple button to upload your codebase is priceless. 

The providers on this list offer 100s of integration options to choose from. Heck, you might even add a few to the workflow you’re not using now and make your team even more efficient

Wouldn’t that be nice? Even if you don’t think you have a use for them now, at some point they will save you on frustration and give you godlike power over your time later.

Can you see why you need to make this a priority?

Focused Provider Selection That Pays Off

Are you seeing the theme we’re painting for you here? 

You get to take valuable back time with PM software. You also maximize accuracy and keep your team on the straight and narrow to hit deadlines every time. 

Plus, you’ll have all the answers when your boss says, “Hey, how are things going?”. 

When you focus on your provider selection and laser in on what the best options for your team are, you magnify your leadership qualities at a rapid rate. And begin to hit deadlines for delivering quality work with ease. 

Imagine confidently saying your project will come in ahead of schedule because of your planning. Think you’ll get noticed? A provider like LiquidPlanner can make that happen over and over again. 

But let’s be honest here, not every provider can give you what you need. 

That’s why we have a list. 

Picking what’s best for your business or team can sound simple but is often quite nuanced. 

Many business owners take advice from colleagues about what software to use. You might even take recommendations from friends on what works from them—and that’s fine, but following through on them without doing your own research is gambling without knowing the odds. 

And if you have made this mistake in the past, it’s ok. It’s normal. Many a project manager sits back, looking at the outcome and wondering, “What the heck happened?”.

But now you know better. 

Some providers will not cater to your style of project management, they won’t have the resources you need, and even if they work for your friends, they might not be right for you. 

And worse off, selecting a provider solely on features doesn’t prove they have the chops to help your bottom line or flood your agency with more clients than you know what to do with. 

So how do you pick? 

The simple rule is to look at your project management style, and see if the provider you’re looking into caters to your way of planning. 

All-in-one platforms give you a little bit of everything. But SaaS development and product creation have different workflows that require specificity in feature sets. 

PM philosophy matters a lot, too.

If you use Agile or Kanban, look at that as your primary starting point for winnowing out poor choices. Whatever your planning methodology, if your team is familiar with the style; it makes sense to give them what they’re comfortable using. 

Then look at the features that will benefit the layers of your project. Keep both eyes on what matters most to your workflow and select a provider that gives you what you need.   

Ask yourself if an attractive PM software provider has the flexibility that allows you to maneuver throughout projects easily, making adjustments as needed? 

Do they have the resources, the visual aids, and the templates you need? Will your team be able to easily apply the software? Will you be able to confidently complete this project with an end date you can believe in?

The best way to get these answers is to test. It’s not the sexiest answer, but it’s how you make the right choice. Take your time and utilize free trial periods with a focus on the ideas above. 

Besides, you’re not picking a pair of sneakers here. 

You’re selecting how your business and team will grow their reputation and revenue streams. It’s worth your focused attention, right?  

Monday.com logo

Monday.com

Best for Most

Used by 100,000+ businesses, Monday.com offers the most flexible and versatile project management solutions. Includes time tracking, collaboration features, timeline and calendar views, and dozens of integrations. Prices start at $8 per user a month with a comprehensive free plan to try it before you buy.

Summary

In summary, the best project management software for you depends on how you plan to use it. Looking for something versatile and flexible? Monday.com is our #1 recommendation.

Its superior set of features and tools offer an efficient way to manage projects of any size in any industry.

But if Monday.com doesn’t feel like a great fit, you can use the criteria above as you go through the process of making your final decision.


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