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Want to get right to the point? My top pick for the best project management software is definitely Monday.com.
Nobody wants to be that project manager.
The one that’s incredibly disorganized and doesn’t provide enough support or structure to see a project through from start to finish.
It sounds like an awful nightmare. But thankfully it doesn’t have to be your reality. The best project management software empowers you to be the best project manager on the planet.
You know you’re ready to invest in a project management tool.
But today, you’re biggest struggle is choosing one that’ll turn you into a project management superhero. There are a ton of options to choose from, so it’s no surprise you’re feeling overwhelmed.
Here at Crazy Egg, we’ve worked with dozens of businesses and entrepreneurs throughout our careers. And we’ve used just about every project management software on the market.
Asana. JIRA. Trello. Monday. Check, check, check, and check.
So to help make your life easier, we used our experiences to narrow it down to our top five recommendations, depending on what you need—and then we reviewed each one.
What Is Project Management Software?
Project management software helps you keep track of what your team is working on, the priorities for your company, and tracks the lifetime of a project from beginning to end.
They’re there to help project managers and team members keep track of their responsibilities and execute on goals with tools such as:
- Budget trackers
- Time trackers
- File sharing
And many more. This software can also help you manage your projects no matter what management process you use, whether it be Agile, Scrum, or Waterfall, or whichever process you prefer.
5 Best Project Management Software
- Monday.com – Most versatile project management software
- Asana – Best for small to midsize remote or distributed teams
- Trello – Best project management tool for small projects
- JIRA – Best project management system for agile teams
- LiquidPlanner – Best project management software for large teams
#1. Monday.com – Best Versatile Project Management Software
Monday.com is one of the best project management software out there. In fact, it’s used by 100,000+ orgs all over the world including Ebay, Uber, Hulu, PayPal, and Adobe to manage their projects.
What makes it stand out is how intuitive the interface is and how powerful the features are.
With tools like comprehensive calendar and timeline views, time tracking, and collaborative boards, Monday.com gives any teams the ability to execute projects seamlessly.
Their handy reporting view can give you a good look at your project as a whole too. At a glance, you’ll be able to see the timeline for every member on the project, as well as where they are on it.
This can help clear any roadblocks and optimize your project over time.
Monday.com also comes with a massive amount of integrations. That means you’ll be able to connect the existing apps and software your team already uses into their project management system.
Their most popular integrations include tools like Zoom, Slack, Salesforce, Outlook, Excel, and Zendesk.
Perhaps the biggest drawback when it comes to Monday is their mobile app. It’s a bit clunky and difficult to use—especially when you’re trying to address a quick issue somewhere like the back of your Uber on the subway.
Prices for Monday start at $8 per user a month. That comes with just 5 GB of file storage as well as one week of activity logging. It doesn’t come with some of the essential features you’d expect from a project management system like timeline and calendar view.
For that, you need to upgrade to the standard plan at $10 per user a month.
#2. Asana – Best for Small to Midsize Remote or Distributed Teams
Best for remote teams
With its highly collaborative boards and features, Asana is a good fit for any distributed teams out there. Prices start free with a basic plan.
Asana is an intuitive and streamlined project management tool that’s great for small- to mid-sized remote teams. In fact, its free plan is jam-packed with features that are useful to any remote team, including:
- Collaborative task boards
- Status updates
- Personal task boards
- And more
Their timeline view also gives teams the ability to see their deadlines and timelines at a quick glance. So, there’s never any question as to when things need to be done and who needs to do it.
Another great feature is the ability to import spreadsheet files directly into Asana.
From there, the system automatically creates a concrete timeline for your new project. So, in just a few clicks, you can streamline and centralize everything about your project.
Asana’s workload view is an excellent way to see how many tasks each of your team members are performing each day. This helps managers ensure their employees aren’t overworked.
The workload view also comes with a handy rebalancing tool. All you have to do is drag and drop tasks to reassign them to a new person.
Asana’s basic plan is free and perfect for freelancers or small teams just getting started. However, their paid plans are a bit more expensive than some of the other options on this list.
The Business plan sitting at $24.99, but well worth it if you’re going to be using advanced features like approvals and Salesforce integration.
#3. Trello – Best Project Management Tool for Small Projects
Best project management software for small projects
Trello is a popular project management software that leverages Kanban-style boards to great success. Prices start free.
Trello is another popular project management software—and for good reason. It’s unique and distinctive board tool along with their easy drag and drop feature makes project planning and collaboration a snap. It also helps that it’s free to start.
The boards really help you visualize any tasks and goals that you have to do for the day/week/month. In each board, you can include new tasks, make notes on those tasks, and add other people to collaborate on them. It also comes with a very handy color coding system that can help you keep track of everything at a glance.
While it can handle bigger projects, Trello’s best for those projects with a smaller scope. The management system doesn’t include the robust amount of features you might need for a web or software development project like reporting—which can be a huge deciding factor especially if you’re a metrics driven team.
However, if you’re looking for something to keep track of smaller ongoing work, Trello is a good solution.
Prices start free. After it costs $9.99 per user a month for business class and $20.83 per user a month for Enterprise.
#4. JIRA – Best Project Management System for Agile Teams
Best project management software for agile teams
Built with software developers and IT professionals in mind, JIRA is a no-brainer when it comes to any team that leverages agile in their processes. Prices start free.
JIRA is a no-brainer when it comes to software development and IT projects. In fact, it was originally created by Atlassian to track bugs as well as manage agile projects.
Like Trello, JIRA also offers a board system in order to keep track of tasks and goals at a glance. It comes with fantastic reporting options to see the status of your project.
JIRA’s probably most known for their “issues” tool. This helps you create tickets to flag bugs or assign tasks to anyone over the course of your development cycle. This coupled with its automation engine allows you to easily trigger new steps in the development process without needing to manually do it after you complete a task.
Pricing-wise, it’s more affordable than some of the others on this list starting at $0 to you. The standard and premium plans also have a free trial if you want to try out the project management software before you purchase.
#5. LiquidPlanner – Best Project Management Software for Large Teams
Best project management software for large teams
With its automatic forecasting tool, LiquidPlanner can help you get a sense of when your tasks and projects will get done. A potentially game changing feature for the right team.
LiquidPlanner is a very unique project management software. The thing that makes it really stand out is the forecasting capabilities. It automatically estimates a time range for certain tasks, accounting for elements such as PTO, in-office hours, and other tasks as well.
Like the other options on this list, LiquidPlanner gives you the ability to see a Kanban-style view of all tasks and projects your team is working on. That means you’ll be able to see priorities and to-dos at a simple glance.
With the time tracking tool, you’ll also be able to keep track of who’s working on what and how long they’re working on it for. That can be incredibly helpful to see who could pick up some more work, who needs to reprioritize tasks, and who could use a little time off to avoid burnout. As such, this is a fantastic tool for managers as well.
With its customizable boards, in-depth analytics, and detailed dashboards, LiquidPlanner is perfect for any large team tackling those projects with big scopes.
The downside? It’s kind of expensive starting at $45 per user a month. A hefty price tag — especially if you’re already stretching the budget as it is with a big project. However, there is a 14-day free trial you could use to see if it’s good for you and your team.
When Should You Invest in Project Management Software?
A project management software can be good for businesses no matter what stage they’re at.
It doesn’t matter if you’re a bootstrap startup looking to develop your very first product, or if you’re a legacy corporation looking to streamline your processes. A project management software can get you there.
And a good system takes all of the headaches out of project planning. Including things like:
- Assigning tasks and responsibilities
- Project and task due dates
- Daily, monthly, and annual budgets
- Your workforce and their workload
- And centralized communication
The bottom line: The best time to get a project management software was yesterday. The second best time to get one is now. And with various free plans to choose from, there’s no reason not to.
Methodology for choosing project management software
We looked at three things when determining the best project management software. These are just the most common needs that we know teams are looking for—that’s why we prioritized them in this list.
In order to manage a project effectively, managers and teams need to be able to take a look at their goals and tasks for the day, weeks, and months ahead. Only then will they be able to plan and prioritize effectively.
Each of the software we recommended above can do that. The differences are miniscule and only impact the interface. For example, some like Trello prefer that Kanban-style method, while others like Monday.com have the timeline view. It just comes down to a matter of preference in the end.
Teams need to be able to work together on project management systems. If not, there’s not really a point to them, is there? If you aren’t able to see what tasks are assigned to what person, as well as the deadlines and expectations for those tasks, you’re not going to be able to complete projects effectively.
Plus, being able to collaborate, comment, and reassign different tasks is crucial for any development project process. It allows for more effective communication and, therefore, workflow.
You need to be able to share and access files easily and quickly. This facilitates better communication and collaboration.
If not, you’re going to have to rely on sharing them through less efficient methods like email or Slack, which is not ideal for busy companies.
This gives team members the files the ability to quickly access the necessary assets they need to get their work done on time. Plus if a team member is sick for the day or if they leave your company, you’ll always be able to have access to the files because they don’t just exist on their computer.
In summary, the best project management software for you depends on how you plan to use it. Looking for something versatile and flexible? Monday.com is our #1 recommendation.
It’s superior set of features and tools offer an efficient way to manage projects of any size in any industry.
But if Monday.com doesn’t feel like a great fit, you can use the criteria above as you go through the process of making your final decision.