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Easily manage, collaborate and connect your team with resources across your organization. We spent many hours researching and reviewing dozens of software options. In the end, we found Mavenlink to be the best for most. They make project management, accounting, and business analysis possible from one central location. This makes optimizing your daily workflow a snap.
The Best Resource Management Software for Most
Mavenlink is a resource planning and project management powerhouse. Now you can manage, employee management, accounting, business intelligence, and collaborative work easily.
Mavenlink will help you to plan, manage, and optimize your resources. And allow you to command a birds-eye view of your organization effortlessly.
The Best Resource Management Software Options to Consider
- Mavenlink – Best for Most
- Teamdeck – Best for Remote Teams
- Float – Best for Powerful Resource Scheduling
- Forecast.app – Best for Complete Resource Utilization
- Runn – Best for Forecasting Resource Capacity
- Resource Guru – Best for Managing Physical Resources
When It Makes Sense to Invest Into Resource Management Software
If you have a fully remote team, you need resource management software.
It helps your team clearly understand their tasks and helps you see what tasks they spend the majority of their time on.
However, if your business is office-based, no hard and fast rule applies to exactly when you should be investing in resource management software, but we think you’ll know when it’s time.
For example, if you’re a small team with strong communication skills, you can get away with a simple morning huddle each day to decide who is responsible for which task. Even if you grow slightly, resources could still be managed using the office whiteboard or a shared Excel spreadsheet.
But eventually, your team grows too big to use these simple methods anymore. You may find yourself facing issues like having one resource completely overallocated and overwhelmed, and another twiddling their thumbs and underutilized. The project your overallocated resource is working on struggles to meet its deadline, and pressure explodes.
You didn’t know this discrepancy had crept up because it was a simple verbal agreement. You assigned a task and deadline, and the other party agreed to it. You see, there was no clear visualization of how resources had been allocated.
And this, my friends, is the point where you know it’s time to invest in a decent resource management software.
#1 – Mavenlink – The Best for Most
To put it simply, Mavenlink is a business software powerhouse.
It’s easy to see why they would be the best for most: Mavenlink offers a solution to almost any business need you have. Of course, the offering we are most interested in is their resource management software.
Mavenlink puts resource optimization at the core of your business. It allows managers to cleverly match project requirements with the ideal personnel by factoring in details such as skills, individual availability, workload, and existing assignments. This intelligent alignment of skill sets means you’ll be consistently working with a fully optimized team.
Furthermore, Mavenlink has a clever enterprise resource planning tool called Master Planning. This tool offers real-time visibility into your team’s availability alongside forecasted changes in supply and demand, allowing managers to implement effective utilization strategies early to ensure an efficient, profitable project.
Some other key features of Mavenlink include:
- Resource forecasting
- Capacity management
- Skills management
- Scenario planning
- Role-based planning
- Cross-project personnel planning
- Project-level resource planning
- User-friendly, minimalistic interface design
It’s safe to say that with this software, you will have a complete and dynamic view of your operations and employees. You can fill out a short form about your business on the website to view the pricing plans available or contact Mavenlink for a customized quote.
#2 – Teamdeck – The Best for Remote Teams
Teamdeck is a cloud-based resource management solution specifically designed to support remote teams. In today’s environment, having software that can adequately support your team while working remotely is vital.
More than 3,500 clients from backgrounds such as creative agencies, software houses, product teams, and finance teams utilize Teamdeck every day.
Teamdeck’s remote resource scheduling tool is designed to provide overarching visibility of available resources to all team members. Managers can easily arrange their team’s work schedule by assigning projects to those available based on skills and expertise. You can also add custom categories to your team members and projects to allow for complete clarity and efficiency across the board.
Some other features of Teamdeck include:
- Apply custom filters to analyze specific employee groups faster
- Resolve scheduling conflicts with booking overlaps and exceeded working time warnings
- Clearly record hourly availability of part-time or freelance team members
- Measure billable hours across different projects
- Compare estimates and actuals to spot miscalculations of your project before you end up over budget
- Simple onboarding process to get the team set up in just one day
Impressive resource management capabilities aside, one of our favorite things about Teamdeck has to be the straightforward, affordable pricing. You’ll only ever pay for the number of people you need. You can add and remove users as you go.
Furthermore, regardless of how many users you’re paying for, you’ll always have access to all of the features, rendering Teamdeck the perfect complete resource management tool for startups and remote teams.
You can get started today for $3.99 per team member per month. To see pricing for your team, use Teamdeck’s price calculator based on team size here.
#3 – Float – The Best for Powerful Resource Scheduling
If you want a robust and powerful resource management software trusted by the likes of BuzzFeed, Deloitte, MetaLab, and Ogilvy alongside more than 3,000 other top teams, then Float is the software for you.
Float is a resource management software for project management and is uncomplicated and easy to use despite its very long list of features. Its clear and comprehensive resource scheduling planner is a clear highlight of this software.
Scheduling in Float is both intuitive and easy, with both click-and-create and drag-and-drop methods available to create and edit tasks on the fly. You can create new projects and assign them to your team within minutes. The schedule view gives managers a clear visualization of both the teams’ workload and project progression on one dashboard.
Some other key benefits of using Float software includes:
- Capacity management of the entire team
- Designate work hours for your team include days off and annual leave
- Create a schedule status to keep your team in the loop of who is up to what and when
- Pre-filled timesheets based on your schedule
- Multi-project planning with high-level project view
- Receive real-time updates on your team’s utilization and project progress
Float’s pricing plans are simple. You’ll have unlimited software access to limitless projects and only ever pay for the people you schedule. Pricing starts at $5 per person per month for resource planning or $10 per person per month to add time tracking to your plan.
Start your Float 30-day free trial today.
#4 – Forecast – Best for Complete Resource Utilization
Forecast is an all-encompassing project and resource management solution designed to unite your projects, resources, and financials in one AI-powered platform. Thanks to its AI capabilities, you can cut down on things like project planning, resource allocation, and filling out timesheets to focus on the money-makers!
If there is a software that will reveal any shortcomings in your resource utilization, it’s this one.
Forecast’s real-time overview of all your personnel’s workload and capacity will highlight which resources are being underutilized, allowing you to adjust workload to prevent bottlenecks in the workflow.
The software also automatically calculates and reports utilization on a company-wide level allowing managers to gain insight into how employees’ time is spent and where allocations need to be improved for efficiency.
Aside from being a resource utilization powerhouse, Forecast also allows you to:
- Eliminate administrative overhead by handing off tedious tasks to AI
- Auto Scheduling to get projects up and running faster
- Intuitive time registrations
- Plan, track, and run projects side-by-side
- Improve cross-office teamwork and collaboration with Forecast’s Sprints and Workflow
Furthermore, Forecast integrates with a ton of popular tools allowing you to stay connected and automate manual work. The wide range of integrations include apps such as Asana, Jira, MS Teams, Slack, Trello, and Zero, just to name a few.
Forecast pricing starts from $29 per user per month with a minimum commitment of 10 users. You can try it for free or request a demo here.
#5 – Runn – The Best for Forecasting Resource Capacity
Runn is a powerful resource management software geared towards digital agencies that allows users to thoroughly plan for resource demand and capacity with company-wide visibility.
What’s most impressive about Runn is the incredibly robust forecasting capabilities. As new work comes in from the sales department, the software will instantly show you how this work will affect your existing workload.
Why is this so important?
Well, if you’re consistently taking on new work without the capacity to facilitate that, eventually, you’re going to run into resource management strife.
Runn will show you how to optimize your existing resources and their capacity, match the right people to the right projects, and give you a nudge when it’s time to hire more people.
Some other features Runn has to offer include:
- Collaborate with co-workers in real-time, making it great for remote teams or offices
- Drag-and-drop assignment creation
- Determine people utilization based on billable and non-billable tasks
- Track project phases and milestones
- Agency-wide capacity reporting
- Real-time financial forecasting
We also love that Runn’s Planner interface lets you see all projects and resources at a glance, allowing you to quickly identify overbookings and manage scheduling conflicts before it’s too late.
Runn is free to use for startups with up to five users. Their Pro pricing plan starts at $10 per user per month. You can give Runn a go with an obligation-free 14-day trial to test the waters.
#6 Resource Guru – The Best for Managing Physical Resources
So far, we’ve only talked about resource management software that focuses on managing personnel resources. But what if you need assistance with physical resource management, too?
If you’re in this category, Resource Guru is the software for you. Not only can you manage your people, but you can also manage all of your equipment so that you always have a finger on the pulse of where your lights, cameras, trucks, music equipment, and more is.
Resource Guru is a massive time saver. The app is fast to load, navigate, and use. All you have to do is click, drag, and drop to update resources, and you’re done.
Oh, and don’t worry about double-booking your equipment with this super easy app. Resource Guru’s unique clash-management system will ensure you never have to deal with overbooked equipment. It will even track capacity issues with a waitlist.
Some other highlights of Resource Guru include:
- Resource scheduling
- Resource management
- Meeting room booking system
- Project forecasting reports
- Project scheduling
Resource Guru is trusted by thousands of organizations worldwide, such as Ikea, Pirelli, Ogilvy, Virgin Media, and NHS, to name a few. So you can rest assured, your physical resource management is in good hands.
Pricing starts from just $2.50 per user per month, and you can test the software out with a 30-day free trial.
Methodology For Choosing the Best Resource Management Software
As always, the best resource management software for you may not suit another business, and in reality, we’ve only covered a small portion of available resource management software out there in today’s post.
In a nutshell, all of the best resource management software should offer scheduling and allocation tools, skills tracking, utilization management, and forecasting and reporting features. If it doesn’t provide these things, it’s not going to serve your business well.
If you’re underutilizing your resources, you’re essentially kissing goodbye valuable company money. And if you’re overworking your resources, eventually, you’re going to come up against a deadline you can’t meet. Regardless of the situation, one misstep in resource management can cost your company big time.
When you’re doing your own research, consider the following factors we used to narrow down this list so that you can nail down the best resource management software for your purposes.
Project Management Capabilities
Resource management and project management are closely connected in the business world. When you think about it, you most likely need to manage your resources in relation to a particular project, right?
Maybe you’ve already got a project management tool you love. Just make sure that you consider which resource management software will integrate smoothly with your existing tools.
However, if you’re new to both resource management and project management, why not set your sights on a software that will do both? Fewer applications mean fewer headaches and less room for error.
Whether you choose to incorporate project management into your software or decide to stick solely with resource management, a software that offers easy, real-time collaboration is another key thing to look for. This is especially true for remote teams or organizations who need their software to translate across multiple agencies.
Real-time collaboration features mean you can gain clear visibility into each person’s workload and utilization and allow you to share up-to-date, insightful information relating to the project to ensure everyone is on the same page.
Furthermore, with real-time updates automatically saved to your software, you’ll never have to worry about the annoying ‘which version are we up to now’ issue that you may have faced when utilizing spreadsheets for resource management.
Physical Resource Management
You may have noticed that aside from Resource Guru, every other resource management software listed today focuses on human resource management.
But some organizations need resource management software that will allow them to manage their physical equipment, too. We’re talking about vehicles, equipment, conference rooms, and more.
If you’re one of these organizations, look for resource management software that will allow you to manage both people and equipment under one roof. Bonus points if the equipment booking system has clash-management capabilities so you’ll never face double-booking issues.
Usability & Deployment
Although the software we’ve talked about today all make resource management look really simple, that is because these tools are designed to be extremely user friendly.
When you consider how fast-paced large organizations may be or how complicated even small-scale projects can quickly become, it’s obvious why usability would be important. You need your resources to promptly understand their tasks while you evaluate their capacity and utilization.
If your software is too darn hard to use, none of that is going to happen, spelling impending disaster for your project’s success.
Also, keep in mind deployment times. How long will it take to install the software everywhere it needs to be, and how quickly will your employees understand how to use it? Look for short deployment times and straightforward interfaces.
So, what is the best resource management software?
Well, it completely depends on your requirements, of course! But, if you’re not sure where to start, the six resource management software tools listed in this guide are sure to point you in the right direction.
We know that Mavenlink is a great all-rounder, but it may not be right for your needs. Teamdeck was designed with remote teams specifically in mind, while Runn is aimed at digital agencies. If you need to manage non-human resources, Resource Guru could be the one for you. But, if you need to fire your scheduling and utilization right up, Float or Forecast will be a clear winner.
No matter the size of your business or the purpose of your resource management, we’re confident our list has something for you.