With more people working from home than ever before, video conferencing software has become necessary to run businesses effectively.
Remote work is the future. But that doesn’t mean you can’t have face-to-face interactions with colleagues and employees. Video conferencing software makes this possible.
For basic meetings to client presentations, team collaboration, and educational purposes, video conferencing has a wide range of potential use cases. It’s even a popular way for friends and family to stay in touch from different corners of the globe.
The Best Video Conferencing Options to Consider:
When it Makes Sense to Invest Into Video Conferencing Software
Most of you have probably used video chat at one point or another in your life. Whether it be via Facetime or Skype, the basic concept is simple.
But video conferencing software takes your video calls to the next level. These tools support multiple cameras, users, and viewers. You can use video conferencing software to facilitate large meetings with your entire remote team.
Any organization with remote workers needs to have video conference software. In today’s day and age, every business can benefit from these tools.
The vast majority of industries have gone digital. Video conferencing gives you the ability to collaborate with your team from anywhere.
Teachers are using video conferencing software to give lessons to students from home. Doctors are leveraging these tools for virtual appointments. The possibilities are seemingly endless.
#1 – RingCentral Video Review — Best Overall Video Conferencing Software
RingCentral is our top recommendation for video conferencing software. The platform boasts a 99.999% uptime rate, HD video, and HD voice.
RingCentral’s video conferencing software is ideal for remote work. You and your team can hop on video calls from anywhere. There are no downloads or installations required to get up and running with RingCentral. Simply join or host meetings from your web browser or use the RingCentral mobile app.
In addition to the quality and flexibility of this software, it’s also highly secure. RingCentral uses enterprise-grade security, and it’s HIPAA-compliant as well.
Other top features and benefits of RingCentral Video include:
- Screen sharing
- Automatic “call me” add to meetings
- Device switching
- Meeting recordings
- Seamless integrations
Overall, RingCentral has video conferencing solutions to accommodate the needs of all businesses across any industry. For such a robust solution, the software is very affordable.
- Essentials — $19.99 per month
- Standard — $24.99 per month
- Premium — $34.99 per month
- Ultimate — $49.99 per month
The rates above are billed per user on an annual basis. Pricing is adjusted based on the number of users in your plan. RingCentral does offer month-to-month billing as well, but the annual contracts are 33% cheaper.
#2 – Zoom Review — The Best For Small Business
Zoom is one of the most popular video conferencing solutions on the planet. It’s quickly become a household name for personal use, like connecting with friends and family.
With that said, Zoom is also a great option for business purposes. Companies are using this software to hold virtual video conferences while teams are working remotely from their homes.
Zoom allows you to host video meetings with up to 1,000 video participants and 49 videos on the screen. The software has built-in team collaboration tools, integrated chat, and calendar integrations.
You can record your meetings in the cloud or locally, and find them with searchable transcripts.
Zoom has an exceptional mobile app. It also has administrative tools and simplifies remote assistance for IT management.
In addition to video conferencing, Zoom also has solutions for a business phone system, cross-platform messaging, video webinars, and team meetings.
Here’s a look at Zoom’s plans and pricing:
- Pro — $14.99 per month per host
- Business — $19.99 per month per host
The business plan has a 10-host minimum. There’s also a free plan for up to 100 participants and 40-minute meetings. Zoom’s simplicity and affordable rates make it a top choice for small businesses.
#3 – Microsoft Teams Review — Best For Large Companies
As most of you know, Microsoft is an industry leader in the technology space. So it’s no surprise to see Microsoft Teams rank so high on our list of video conferencing software.
The software is designed to support large organizations and SMEs. You can use this software to meet with teams of up to 10,000 users.
Microsoft Teams is more than just video conferencing software. It’s an all-in-one solution for video, audio, chat, and team collaboration.
Microsoft Teams is commonly used for things like remote work, distance learning, healthcare, firstline workers, and more.
The basic version of Microsoft Teams is free. But it’s a bit limited, and most of you will want to upgrade to get the most out of this software. For example, features like meeting recordings and administrative tools aren’t included in the free version.
To get the most out of Microsoft Teams, you can purchase another Microsoft product that has Microsoft Teams included in the product suite:
- Microsoft 365 Business Basic — $5 per user per month
- Microsoft 365 Business Standard — $12.50 per user per month
- Office 365 E3 — $20 per user per month
All plans require an annual commitment.
#4 – Zoho Meeting Review — The Best For Remote Work
Zoho Meeting is a popular solution for businesses transitioning to remote work. If your company has recently embraced the work from home trend due to health regulations, Zoho Meeting will be a top choice for you to consider.
One of the reasons why I like Zoho Meeting is because the company prioritizes security. They have protocols in place to protect your team’s information online using encryption and globally accepted privacy standards.
The platform allows you and your team to run online meetings from anywhere with real-time video, audio, screen sharing, and remote control.
Other top features and benefits of Zoho Meeting include:
- Download meetings
- Sharing functionality
- Moderator controls
- Emails invites with RSVPs and embedded conference links
- Webinar solutions
For those of you who are already using other Zoho apps, this software will integrate seamlessly with those solutions.
Pricing is simple and straightforward. Zoho Meeting costs $8 per host per month with an annual contract. The price jumps to $10 with month-to-month billing. That plan supports video conferences with up to 100 participants.
Try Zoho Meeting free for 14 days.
#5 – Flock Review — The Best For Scalability
Flock is best known for its team messenger functionality. But the software also supports video calls and conferences for teams of all shapes and sizes.
Unlike other video conferencing software on the market, Flock is built to scale. The software can accommodate the needs of companies with five users, 50 users, or 500+ users. It’s easy to add new people to your plan, which makes Flock perfect for growing teams.
Here’s a closer look at Flock’s plans, features, and prices:
Starter — Free
- Ideal for small teams
- Unlimited 1-1 and group messaging
- 1-1 video calls
- 10,000 searchable messages
- 10 public channels
Pro — $4.50 per month
- Group video calls
- Screen sharing
- 24/7 priority support
- Multiple team admins
- Unlimited private and public channels
Enterprise — $8 per month
- Best for SMEs
- Active directory sync
- Single sign-on (SSO)
- 20 GB of storage per team member
- 24/7 dedicated support
As you can see, Flock has a plan for everyone. The vast majority of you will likely fall into the Pro category since the free plan only allows for 1-1 video chats. Try it free for 30 days.
#6 – StarLeaf Review — Best For International Video Conferences
StarLeaf is a simple and reliable video conferencing platform. The software is great for small huddle spaces to large meetings, conference suites, and everything in between.
One of the unique standouts of StarLeaf is its interoperability with other video conferencing services on the market, including some of the options on our list. By registering your existing systems with StarfLeaf, you can expand and collaborate easier than ever before. This removes the barriers associated with network infrastructure.
So people using platforms like Skype For Business, Zoom, Cisco, and more can join a StarLeaf video conference on their respective solutions.
StarLeaf also supports 50+ countries with global telephone dial-in. This capability is even available on StarLeaf’s free plan.
Business plans start at $17.99 per month with a three-month contract. The price drops to 14.99 per month with a 12-month commitment. It’s worth noting that there is a five-host minimum requirement when you sign up for a paid subscription.
#7 – BigBlueButton Review — Best Video Conferencing For Educators
Due to the COVID-19 global pandemic, schools at all levels have made the shift to online learning. BigBlueButton is designed to support the needs of teachers, schools, and educators teaching classes online.
The software is designed to keep students engaged. In addition to real-time video and audio, BigBlueButton has other tools for teachers like slides, screen sharing, breakout rooms, and live whiteboard presentations.
BigBlueButton has no limits with the number of webcams that can be shared in an online session. So all of the students can activate their cameras as well.
From the elementary school level all the way up to colleges and universities, BigBlueButton is the best video conferencing software for online learning.
Pricing is not available on the website. But after some digging around online, it appears that rates start around $150 per month. Contact the BigBlueButton sales team for a quote.
#8 – ClickMeeting Review — The Best For Webinars and Online Training
ClickMeeting is another video conferencing solution that prioritizes online learning. But unlike BigBlueButton, it has a broader scope outside of the classroom. ClickMeeting is built for online training sessions in the business world, as opposed to the traditional teacher-student educational system.
It’s a great platform for things like product demonstrations and marketing videos. The software can also accommodate virtual employee training sessions and team collaboration.
For those of you who are running online webinars for lead generation, ClickMeeting will be a top choice to consider.
ClickMeeting supports webinars with thousands of attendees. It’s a great way to host huge live events. You can even stream your events on platforms like Facebook and YouTube.
Here’s a look at ClickMeeting’s plans and prices:
- Live — $25 per month
- Automated — $40 per month
Pricing scales based on the number of attendees in your video conferencing events and webinars. You can try ClickMeeting Free for 30 days. The free plan supports online meetings with up to five people and webinars with 25 attendees.
Overall, ClickMeeting is extremely versatile. It has a wide range of use cases for in-house training. But the software can also be used for engaging and educating customers, prospects, and leads.
Methodology For Choosing The Best Video Conferencing Software
When it comes to finding the best video conferencing software for you and your unique needs, there are certain factors that must be evaluated. If you don’t know what to look for, this process will be challenging.
Fortunately, you can use the same methodology that we used when narrowing down the winners on our list.
The best video conferencing software goes far and beyond just video chatting. You should be looking for software that facilitates team collaboration.
I’m referring to features like group chat, one-on-one chat, file sharing, screen sharing, and more. Recording functionality is also ideal for team members who are unable to attend certain meetings.
There’s a big difference between hosting a video conference with five attendees or 50 attendees. Some solutions are built for smaller meetings. In contrast, others can support conferences with 500+ users.
Choose a platform with plans that best fit your conference size needs. If your team is growing and your needs are expanding, make sure the software can scale with your business.
Primary Use Cases
What do you need video conferencing software for? Not every solution is a “one-size-fits-all” tool. There are definitely better options for use-case specific needs.
- Remote work
- Online learning
- International meetings
These are just a handful of categories that might be on your radar. A university seeking video conferencing software for virtual classrooms won’t have the same needs as a small business with remote employees.
What’s the best video conferencing software?
We recommend RingCentral. Its features, benefits, variety of use cases, and affordable pricing make it an ideal solution for the vast majority of people.
However, there are plenty of other viable options to consider. Use the recommendations and methodology explained in this guide to find the best video conferencing software for your unique needs and circumstances.