Just because your business is online, it doesn’t mean you won’t get mail and packages sent to you. And you don’t want things coming to your house. In that case, we recommend setting up a virtual mailbox to simplify things. Our research of the most popular virtual mailboxes led to use finding the best choices on the market, with iPostal1 our pick as the best virtual mailbox for most people. It’s easy to set up, allows a wide range of physical addresses, and keeps fees to a minimum.
The Best Virtual Mailbox for Most
iPostal1 ticks all the right boxes in a virtual mailbox that will work well for most users. Not only is it accommodating when selecting your associate address, but it also lets you get hyperlocal with your virtual address.
Plans from iPostal1 start as low as $100 per year. Despite the surprisingly affordable price point, you get all the essential features, including local pickups, 30-day storage, and insured shopping.
The Best Virtual Mailbox Options to Consider
- iPostal1 – Best virtual mailbox for most
- PostScanMail – Best for package forwarding
- Anytime Mailbox – Best for freelancers
- BusinessAnywhere – Best for predictable pricing
- US Global Mail – Best for enterprise mail management
- Virtual Post Mail – Best for registered agent services
When It Makes Sense to Invest Into Virtual Mailboxes
As an entrepreneur or business that operates virtually, what do you do for receiving mail? Using your home address isn’t as secure as having a dedicated address for your business.
A virtual mailbox solves the problem. If you don’t need the extra features (and, subsequent fees) of a virtual office, this is a simpler solution for having mail and deliveries routed to a convenient location for you.
With a virtual mailbox, your business receives its regular mail digitally, with the service opening and scanning your mail and sending it to you via email. Most of these providers also allow mail and packages to be forwarded to a local address so you can pick up the ones you need to have in your hands.
Traveling entrepreneurs and professionals might also find virtual mailboxes to be a good fit. If you remotely from different locations or are constantly globe-trotting, you can receive mail and payments from clients in your virtual mailbox no matter where you are.
Virtual mailboxes are generally extremely affordable, even for solopreneurs and small businesses, so you won’t need to worry about a hefty investment. Services targeting businesses range between $10-$50 per month, on average, and they usually offer discounts for annual payments.
#1 – iPostal1 — Best Virtual Mailbox for Most
iPostal1 offers you a package with all the key mailbox features you need, coupled with with some of the best pricing available. For personal or business use, iPostal1 has you covered.
With more than 2,000 locations across the U.S., Canada, and other countries, you can likely get an address that’s more local to your workforce or customer base than you could from any other virtual mailbox provider. All features are available at any iPostal1 location.
This could benefit your small business if you’re looking for an address that’s near most of the customers you serve.
Businesses can access a slew of features with their iPostal1 mailbox, including:
- Local pickups
- Choice of shipping carriers
- New mail email alerts
- Faxes delivered to your virtual mailbox
- Around-the-clock digital scanning
- Consolidation of pieces of mail for forwarding
- iPhone and Android mobile app mail management
iPostal1 charges small fees for check depositing, additional package insurance, extended storage, and additional mailboxes.
All business plans include 30 days of mail storage, insured shipping, 2 GB cloud storage, up to four recipient names, and more features.
Regarding pricing, iPostal1 has three different plans for families, businesses, and businesses that need a virtual office.
If you’re a freelancer or company looking solely for virtual mailbox services, choose the entry-level plan that starts at $9.99 per month or $99.99 per year to receive 30 mail items each month.
Other options range from $14.99 per month for 60 pieces of mail to $39.99 per month for 240 pieces of mail.
Get everything you need and never sweat your mail situation again with iPostal1’s virtual mailboxes.
#2 – PostScanMail — Best for Package Forwarding
While it’s easy enough to get your mail scanned with a virtual mailbox service, some providers either charge hefty fees for receiving and forwarding packages or just flat-out won’t handle them at all. PostScanMail comes to the rescue in this case, with its easy forwarding and affordable rates, regardless of where you are in the world.
Remote businesses that order supplies can get them shipped via any major carrier to their PostScanMail virtual mailbox. Then, just choose what you want done with your packages, including having PostScanMail scan package contents to see what’s arrived or consolidate all shipments into one box to save on shipping costs when they’re forwarded to you.
Your plan includes perks like free shipping instructions (when you need something packaged and shipped a specific way) and local pickup.
One unique benefit is that international subscribers can shop stores within the United States that normally don’t ship internationally, then use their PostScanMail mailbox to receive their shipments and save on international shipping costs by utilizing PostScanMail’s affordable forwarding rates.
Start with PostScanMail for just $15 per month for the most basic plan, allowing you to receive 30 pieces of mail each month. Higher-priced plans unlock higher monthly allotments, plus open-and-scan service and the ability to add multiple recipients.
If you need a virtual mailbox that can handle packages without giving you a headache, get started with PostScanMail.
#3 – Anytime Mailbox — Best for Freelancers
Best for Freelancers
Get virtual mailboxes with real street addresses, mail and package forwarding, and mail scanning starting at only $4.98 a month. Many Anytime Mailbox locations and plans offer unlimited online storage for your digital mail, so you won't need to worry about losing anything important.
Most people who run their own business can find what they need in a virtual mailbox service with Anytime Mailbox. Freelancers, travelers, entrepreneurs, and expats should all shortlist this affordable option.
This service offers more physical addresses than many others, with the majority in the United States and others on offer stretching across Europe, Asia, and the rest of the globe.
You’ll have 24/7 access to your mailbox by logging into your online dashboard. You can look at any scanned piece of mail, manage your mail and package forwarding settings, ask for a check to be deposited, and recycle any mail you don’t need.
Many Anytime Mailbox plans offer local pickup services, too, allowing you to pick up mail and packages during business hours.
Combined with the affordable monthly rate of $4.98, this all makes Anytime Mailbox a great option for freelancers who may work for multiple clients while traveling all over themselves.
With Anytime Mailbox, you’ll get a permanent, actual street address that looks just like a physical business location. You can also see exactly what your address will look like before renting it, with full street name, mailbox number, city, state, and ZIP code.
One issue, though, it that it’s tough to find an Anytime Mailbox location with check depositing services. Out of the ones we browsed, we found only 10% of locations offer check depositing.
Another is that the subscription price changes depending on the popularity of the location. So, large cities generally cost more than that attractive $4.98 per month rate. It’s more common to find boxes starting at $9.99 per month and moving up to $29.99 per month for including additional services like unlimited digital storage.
However, plans include a rate reduction when you pay annually instead of monthly. And all mailboxes come with a 30-day refund policy if the service doesn’t meet your expectations or needs.
#4 – BusinessAnywhere — Best for New Businesses
Best for Predictable Pricing
With transparent fees and great support, BusinessAnywhere offers the best value of any virtual mailbox solution for small business. Unlimited mail, packages, and scans starting at $20 per month. No hidden costs or extra fees.
If you are looking for a flexible virtual mail solution that works great for smaller businesses, we recommend BusinessAnywhere. Stop getting nickel and dimed by other services. Pay one low monthly rate for all of your mail and packages.
BusinessAnywhere doesn’t charge extra for scanning documents, which is a huge deal in this category. If you have a lot of mail to be processed and delivered digitally, some of the seemingly low-cost virtual mailboxes wind up costing you more.
You’re also able to designate multiple recipients, so you can route your personal and business mail to the same virtual mailbox.
All of your mail is scanned and uploaded to your online dashboard within three business days. That same dashboard allows you to request items be opened and scanned, shredded, archived, or recycled.
The only real drawback here is that the company only offers physical addresses in Arizona, New Mexico, and Wyoming. But you do get worldwide mail forwarding.
Virtual mailboxes from BusinessAnywhere start at $20 per month, which includes two mail recipients with unlimited parcels received, scanned, and uploaded to your dashboard.
You can upgrade your plan to increase the number of mail recipients, but otherwise all of the packages are the same. Individuals and small businesses that are looking for a modern, straightforward mail solution will not be disappointed.
What’s doubly great for entrepreneurs and small business owners is that BusinessAnywhere can also help you set up a new LLC or serve as your registered agent in any state.
#5 – US Global Mail — Best for Enterprise Mail Management
Large companies that receive mail from senders all over the world have vastly different mail management needs than individuals and small businesses. US Global Mail caters to the needs of enterprises with its paperless mail management services backed by secure handling and environmentally friendly features.
Compared to other virtual mailboxes, US Global Mail offers lots of perks to enterprises. For instance, your account integrates with other tools your business uses, like QuickBooks, to keep invoices and payments organized. Companies can also get as much as 80% off regular shipping rates when they need packages forwarded to another location.
Security is also a significant focus of this company. Subscribers get bank-grade encryption for their accounts, keeping all mailpieces secure in a digital file. Using the simplified mail management system, you can download and delete any mail from your account within seconds.
And, since large businesses tend to get more junk mail than smaller businesses, US Global Mail does its part in helping them improve the environment by planting trees to counteract the junk mail.
US Global Mail pricing for businesses starts at $359.88 per year or $39.99 per month. This package includes unlimited account names, 180 days of physical and digital mail storage, pre-sorted junk mail, and check deposits. Enterprises can also contact the company to get a custom plan that works for their specific needs. Either plan includes 30 days of risk-free usage to make sure the service is the right fit.
Get started with US Global Mail for your heavy-duty virtual mailbox needs.
#6 – Virtual Post Mail — Best for Registered Agent Services
Best for Registered Agent Services
Receive free registered agent services combined with a digital mailbox to keep your legal communications handy at all times. Virtual Post Mail saves businesses $100 or more a year with this perk while offering other features like mail shredding and free delivery confirmation.
A registered agent is required for many corporations to receive legal and government documentation. Since it’s such a fundamental part of the business formation process, it can make a lot of sense to secure a registered agent around the same time you need to secure a virtual mailbox.
Luckily, Virtual Post Mail offers a free registered agent service for companies subscribing to one of their virtual mailbox plans, which include forwarding, check depositing, and same-day scanning.
The major drawback, though, is that Virtual Post Mail limits its registered agent service to Delaware, California, Florida, and Nevada, the states in which it has locations. However, the business is expanding across the United States, so expect more locations in other states to be available soon.
Virtual Post Mail plans start at $20 per month for 25 pieces of mail, which could be just enough for businesses needing a virtual mailbox just for legal communications to a registered agent. You also get package forwarding, check deposits, and 60 days of physical mail storage.
From there, you can scale up to plans that allow for unlimited mail, as many as 150 scans per month, and up to 20 recipients. These range from $35 per month to $90 per month. All plans include a 30-day money-back guarantee.
Methodology for Choosing the Best Virtual Mailboxes
Choosing the best virtual mailbox depends on a few factors. What works best for one business might not work as well for another.
To help you narrow your options, we’ve put together a list of criteria that we used to form our top list of virtual mailboxes. Our methodology details why each criterion is necessary to consider to find the right solution.
Permanent Address vs. P.O. Box
While some virtual mailbox services give owners a P.O. Box to receive their mail, others offer a permanent mailing address. For businesses, a permanent address is usually the better solution. Your virtual mailbox will have a physical address to use for all mailings, just like it would if you used a brick-and-mortar location for your business.
While a P.O. Box can come in handy for collecting regular mailpieces, they aren’t good options for receiving packages, as some couriers won’t deliver to them. Additionally, most banks require a physical address when opening a business banking account.
Available Business Services
Your virtual mailbox doesn’t need just to be a virtual mailbox. Some services target the needs of businesses better than others with features like package collection and forwarding. Business owners can also get mailed checks deposited without ever having to physically handle them with services like Anytime Mailbox.
Some virtual mailbox services dig even deeper to offer features like micro-logistics, in which they’ll unbox and ship items separately. Registered agent services can also come in handy for businesses that require one to receive legal documents or formally register their business.
If your business has multiple team members who receive mail, you’ll want a virtual mailbox service that allows for additional users.
A service like PostScanMail can create sub-accounts for people in your business to receive and check mail without needing an account of their own. The service stores their mail in their sub-account, letting them scan and view mailpieces privately.
Services with hundreds to thousands of physical locations make it easier to find a virtual mailbox near you. Although your mailbox is virtual, it’s still beneficial to have one that fits your business. For instance, if you serve customers mainly in Georgia, having a physical address in Georgia and not a neighboring state makes sense.
Some services have mailboxes internationally, too, which can be helpful for businesses that serve global customers. And if your service does not offer mail or package forwarding, it’s necessary to find a physical location that’s as close as possible for convenient pickups.
Storage Length and Space
How long does a virtual mailbox store your mail in its database? How many pieces will it keep at a time? These variables differ with virtual mailbox services. Some let you store up to 30 pieces for 30 days, while others offer unlimited storage for 180+ days.
While smaller businesses and entrepreneurs can probably save money by opting for shorter storage times, large companies likely won’t get the storage size and time they need from these more modest services.
iPostal1 is our pick for the best virtual mailbox provider for most people and businesses. Get all the essentials you’re looking for at a more-than-fair price, plus perks like shipping carrier selection and hyperlocal addresses.
Still, other options on this list might be a better fit for you, depending on your needs. Anytime Mailbox offers perhaps the best rates available for small businesses, while US Global Mail has the best prices and features for enterprises. Each option is a solid choice, and you can try them all for 30 days, risk-free, to make sure they have what you need.
Our methodology can further help you distinguish between necessary features and those that are nice to have or not needed for your situation.