Recruiting software helps businesses, HR departments, hiring managers, and staffing agencies optimize the entire hiring procedure.
From the initial job vacancy listing through the employee onboarding process, leveraging software helps you fill vacant positions faster while attracting top-level talent.
Recruiting software is commonly referred to as an applicant tracking system (ATS). However, these two terms aren’t the same. ATS is a specific tool within the broader scope of recruiting software. So just keep that in mind as you’re going through this guide and researching the best recruiting software for your business.
The Best Recruiting Software Options to Consider:
When it Makes Sense to Invest Into Recruiting Software
Historically, recruiting software has been popular among staffing agencies and recruiting firms. But with modern technology and cloud-based deployment, this type of software is growing in popularity for nearly every business type, regardless of size or industry.
Any business that needs to hire staff, whether it be one person per year or 100+ people annually, can benefit from recruiting software.
From startups to Fortune 500s, and everything in between, recruiting software is the best way to find qualified candidates quickly, and onboard them while keeping costs to a minimum.
For businesses that only work with freelancers or 1099 contractors, it’s probably too early for you to invest in recruiting software. Hold off until you’re ready to start hiring full-time or part-time staff on your payroll.
#1 – Recooty Review — The Best Overall Recruiting Software
Recooty is the best overall recruiting software on the market today. This applicant tracking system (ATS) is trusted by more than 4,000 businesses across the globe, including well-known names like Uber and Trello.
The platform is simple, straightforward, and easy for anyone to use.
You’ll be able to post new jobs, review applications, schedule interviews, and hire new employees from a single source.
Another top feature of Recooty is the ability for you to create a branded career page with your company’s name and open positions.
When you list a job on Recooty, it gets posted on more than 20 of the world’s most popular job boards and social sites, including ZipRecruiter, Facebook, Careerjet, Adzuna, and Google Jobs.
Here’s a quick overview of the plans and pricing for Recooty:
Basic — Free
- 3 active job listings
- Applicant tracking system
- Branded careers page
- List jobs on social networks
Pro — $29 per month
- 10 active job listings
- Multiple job boards
- Unlimited applications
- Schedule interviews
Ultra — $40 per month
- 25 active job listings
- Multiple locations
- Up to 25 users
- Bulk import and data export
While the free plan is fine for basic use, your job listings will only be posted on social media and your branded career page, which isn’t ideal. You’ll need to upgrade to the Pro plan, at a minimum, to get the most out of Recooty.
It’s also worth noting that businesses with more than 25 active job listings will find Recooty a bit limiting. The platform is definitely geared toward organizations that aren’t hiring at scale.
But the simplicity, ease of use, and affordable pricing are all enough to keep Recooty at the top of our list. Try Recooty free for 15 days with access to all of its features, and save 20% with an annual subscription.
#2 – Freshteam Review — The Best For Scalability
Freshteam is more than just a recruiting solution; it’s a full-scale human resources software. Over 3,000 businesses use Freshteam to recruit and hire new employees,
The Freshteam applicant tracking tool makes it easy for companies of all sizes to find, interview, and hire top-level candidates. Once hired, Freshteam has everything you need to onboard the employee to connect and engage them with your business.
As a full-scale HR system, Freshteam has additional resources for things like managing PTO and employee data.
Let’s take a closer look at the Freshteam plans and pricing.
The free plan allows you to publish up to three job postings, which is fine for basic or infrequent users. But as you can see, Freshteam is built to scale. As your recruitment needs grow, you can upgrade accordingly. At the Garden plan ($100 per month), you’ll benefit from features like unlimited job postings, talent pool management, and new hire onboarding.
One drawback of Freshteam is its pricing. It’s a bit on the high side for smaller organizations. To lock in the rates shown above, you need to sign up for an annual subscription. Month-to-month rates are more expensive.
You can try a free trial of Freshteam for 21 days.
#3 – Zoho Recruit Review — Best Software For Recruiters
Zoho Recruit is built specifically for recruiters. There are solutions for staffing agencies, corporate HR recruiting, and even temporary workforces. Although the temp workforce tool is a separate product, called Zoho Workerly, which is ideal for modern temp agencies.
This software has everything a recruiter needs to find the best talent for their clients.
You’ll be able to make informed hiring decisions with data-driven reports based on things like employee referrals, feedback, LinkedIn, and Twitter information. Run background checks and candidate screening directly through the platform.
Here’s a quick look at the base price points for Zoho Recruit:
Zoho Recruit For Staffing Agencies
- Standard — $22.50 per user per month
- Professional — $45 per user per month
- Enterprise — $67.50 per month
Zoho Recruit For Corporate HR
- Standard — $22.50 per recruiter per month
- Enterprise — $45 per recruiter per month
The rates above reflect an annual contract; month-to-month plans cost extra. You can try Zoho Recruit free for 15 days. As I mentioned earlier, the software for temp recruiting is a separate product. Zoho Workerly starts at $1 per temp, per month.
Compared to other software on the market for recruiting agencies, Zoho Recruit is actually pretty affordable. Although there are add-ons for features like client portals, hiring manager licenses, employee referrals, and more.
All Zoho Recruit plans are backed by a 45-day money-back guarantee.
#4 – JazzHR Review — The Best For Integrations
For those of you who want to get up and running as fast as possible, JazzHR will be your best bet. Whether you want to find more qualified candidates, organize your hiring process, or track recruiting ROI, this software has everything you need.
With unlimited users, JazzHR makes it easy for your team to hire collaboratively. You can make offers directly through the platform, and eliminate paperwork with e-signatures.
JazzHR has an extensive marketplace with apps and integrations across categories like:
- Background checks
- Job boards
- HRIS and payroll
- Video interviews
- Calendars and scheduling
- Employer branding
- Career page services
The list goes on and on. Whether your recruitment needs are simple or complex, JazzHR has a tool to accommodate you.
The pricing for Jazz HR is designed to fit small teams and large organizations alike:
- Hero — $39 per month
- Plus — $219 per month
- Pro — $329 per month
At first glance, the rates might seem high. But remember, JazzHR has unlimited users for all plans. The Hero plan allows you to post up to three open jobs, but the other two both come with unlimited open job postings. When you take these factors into consideration, the price is justifiable.
While we love the apps and integrations of JazzHR, the software is a bit limited out of the box. It’s fine for basic applicant tracking, but you’ll need to add those apps to fully customize this solution.
You can try any JazzHR plan free for 21 days; no credit card required.
#5 – Ascendify Review — Best Recruiting Software For Enterprises
Ascendify is an enterprise-grade solution for talent acquisition and development. The applicant tracking system is built for larger organizations to use at scale.
In addition to basic recruiting, Ascendify also builds, designs, and hosts websites for career development. This intelligent app helps prospective candidates set up their own profile with a custom dashboard during the application, hiring, and development process.
Ascendify allows you to create talent pipelines, which organizes people into predefined categories by role. Using smart technology, the software will tell you how long it takes to fill specific roles and requests. These advanced insights allow you to be more proactive and strategic in your workforce planning process.
Some of the top features and benefits of Ascendify include:
- Recruitment marketing
- Diversity programs
- Employee referrals
- Predictive assessments
- Employee onboarding
- Job requisitions
- Interview scheduling
- Offer letters
Overall, Ascendify is robust, reliable, flexible, and built to scale with large firms. Pricing is not available online, but you can request a free demo and quote to get started.
This software is not made for small teams. It’s designed for businesses with 100+ employees and advanced hiring needs.
#6 – Recruiterflow Review — Best For Staffing and Recruitment Agencies
Recruiterflow is another option for recruiters, specifically, staffing and recruitment agencies. It’s a bit pricer than Zoho Recruit (reviewed earlier), but all Recruiterflow agency plans come with unlimited job openings.
This software is ideal for agencies that want to manage their recruiting pipeline, collaborate with clients, and nurture candidates from a single source.
You’ll also benefit from detailed analytics and simple automation to optimize busy work.
Pricing for Recruiterflow starts at $69 per user per month with an annual contract. The price jumps to $89 for month-to-month plans.
For automation features, API access, and unlimited campaigns, you’ll need to upgrade to the Enterprise plan, which starts at $99 per user per month with an annual contract. The month-month-rate for the top-level plan is $129 per user.
Again, this is definitely more expensive compared to other plans we’ve seen, especially when you’re comparing it side-by-side with Zoho Recruit.
But even Zoho Recruit’s best plan caps the number active jobs you post. Recruiterflow is unlimited. If you’re a smaller staffing agency, Zoho Recruit will be fine. But for everyone else, Recruiterflow will be a better option.
Staffing and recruiting agencies can try Recruiterflow free for 15 days.
#7 – Workable Review — The Best For Occasional Hiring
Not everyone needs to hire new employees at scale. For smaller businesses that only need to hire a handful of people per year, Workable will be the best option for you.
That’s because Workable won’t lock you into a subscription. There’s a “hire as needed” version of the software that costs $99 per job per month.
Even though Workable is perfect for occasional hiring needs, the platform doesn’t short-change you in terms of the features and benefits.
With a single click, Workable posts your listings to more than 200 different job boards. You can even collaborate with hiring teams to gather feedback and evaluate candidates to truly find the best person for the job.
Workable automates basic tasks, such as interview scheduling and approvals.
More than 20,000 companies across the world use Workable’s recruiting software. The platform has screened more than 85 million candidates and facilitated 1.3+ million hires.
In addition to the hire as needed solution, Workable does offer annual plans for hiring at scale. Those prices aren’t available online, but you can request a free demo to learn more.
Try Workable for free with a 15 day trial.
Methodology For Choosing The Best Recruiting Software
There are dozens of different recruiting software solutions on the market today. Finding the best one for your business can be challenging if you don’t know what to look for.
This is the methodology that we used to create this guide. I’ll explain these factors in greater detail below, so you can determine what matters most according to your personal needs.
Business vs. Agency Software
First, you need to identify whether the software in question is made for staffing agencies or businesses. Recruiting agencies will obviously have different needs than business users and HR departments.
Agencies need features to manage multiple clients and talent pools across a wide range of industries.
Some software might have two versions—one for businesses and one for agencies. But it should be pretty obvious which one is their specialty. If you’re unsure, just refer to the reviews in this guide.
How often do you hire a new employee? How many job openings do you post simultaneously?
The vast majority of recruiting software has some type of limit on how many active job postings you can list at once. In most cases, the entry-level plans start at three active listings. Some free solutions might give you one free job posting.
Larger businesses or staffing agencies hiring at scale need software with higher limits or potentially unlimited job posting capabilities.
There are dozens of different features offered by different types of recruiting software. Depending on your hiring needs, some of these will be more important to you than others.
Examples of features to look for include:
- Applicant tracking software (ATS)
- Interview scheduling
- Video interviews
- Offer letters and e-sign
- Onboarding tools
- Employee referrals
- Branded career pages
You can also find recruiting software that’s compatible with third-party apps and integrations, for things like background checks.
The price for recruiting software is largely based on the number of open job listings you need to post simultaneously. Generally speaking, the more job posts you need, the higher the price. These rates can range anywhere from $29 to $300+ per month.
With that said, features tend to get better as you go up in price as well. So if you want every feature the software has to offer, you probably won’t get it if you’re choosing a plan that only allows for three or ten simultaneous listings.
For those of you who don’t hire that often, there’s no reason to spring for the extra features. But for staffing agencies and larger businesses, those top-tier plans will definitely be worth it.
From startups and small businesses to enterprises and national staffing agencies, recruiting software can make your life easier when it comes to the hiring process.
These tools make it possible to post open jobs and fill them quickly with qualified candidates.
Regardless of your staffing needs, you can find the best recruiting software for your needs using the reviews and methodology in this guide.