Project portfolio management tools are essential, especially for bigger companies or businesses with multiple team members. They help you with project budgets, risk management, organization, and can even generate reports for clients. But having the right tool is half the battle, and not all project management tools are created equal.
Proggio is credited as being one of the best tools on the market, and for good reason. It’s flexible, has a powerful and dynamic dashboard, great pricing, and a huge range of features. In this review, we take a look at what Proggio does best and what it’s missing, so you can decide for yourself if it’s the best brand for you.
Proggio Compared to the Best Project Portfolio Management Tools
Project portfolio management tools should be easy to use, customizable, dynamic, and built for collaboration. We’ve spent hours reviewing the best out there, and you can read our full review. But of all the ones we tried, these are our Golden Eggs, our top picks:
Monday.com is our favorite tool because it’s flexible and very intuitive, which makes it easy to customize for both small and large teams. You can get started for free today, no credit card required.
Asana is a great option for anyone who wants a tool that’s easy to use, focusing on simplicity by allowing you to prioritize specific tasks and customize calendars. You can try their basic plan for free.
Proggio: The Good and the Bad
Project portfolio management software needs to be good at keeping teams in sync, planning projects and tasks efficiently, and raising the alarm if budgets or timelines aren’t going to plan. But great project management tools also offer users clear designs, collaboration features, and strong client reporting. Let’s look at where Proggio stands out and where it falls behind.
What Proggio Is Good At
Proggio, when compared to other project management tools, really stands out for its layouts and dynamic workflows. It is constantly praised for having an intuitive and easy-to-use dashboard that lets users manage multiple workflows and projects at the same time. It’s also excellent at covering detailed project features like risk management and budgeting and more basic things like task assignments and calendar updates.
Easy Project Tracking: Something that came up repeatedly in reviews was how easy and useful the project tracking and timelines were for staying organized and efficient. Proggio uses a dynamic view that makes it easy to see your progress on multiple projects and tasks simultaneously. This clear, easy-to-use feature consistently ranks in user reviews as the best thing about Proggio.
Capacity for Managing Multiple Projects: Following the dynamic view, Proggio reviews also mention how easy they found it to manage multiple projects. Specifically, a lot of praise goes to Proggio’s prioritization features that allow users to break down projects and set deadlines by task, person, or timeline, and tag team members.
There are even automation features that can help you prioritize tasks and put them into a singular view that makes it easier to see what’s been done and what’s coming next, even across multiple projects.
Many Collaboration Features: Proggio offers plenty of great collaboration features like real-time notifications, task assignments, file sharing, and a shared timeline. The task management features also mean that multiple team members can access projects, making it easy for teams to add updates and share information with everyone at once.
Lots of users reported these features cutting down the time they spent communicating with other team members, giving them more time to focus on getting tasks done.
Seamless Integrations: Something else that Proggio is well-known for is having really good integration capabilities. Not only does it offer many choices for integrations, but it also integrates seamlessly with other popular product management software, making it even more user-friendly and intuitive.
Users reported liking that they didn’t have to give up some of their favorite tools, like Jira, Microsoft 365, and Slack, to use Proggio, but instead, they could just integrate them, which made the signup process more straightforward.
Risk Management Included: Another place where Proggio excels is in helping users plan for and mitigate risk. Proggio includes a feature that can help you find, categorize, monitor, and prevent risks in the dynamic view and let you then add tasks for the team to reduce those risks.
This is a powerful feature because many project management tools just help you organize projects, whereas Proggio takes it a step further by helping users make sure projects are actually successful.
What Proggio Is Lacking
Proggio doesn’t have many weaknesses as a project management tool; most reviewers only complain about small things like technical hiccups in the mobile app or with updates. However, a few things are important to note when comparing Proggio to other platforms, the main one being cost.
Higher-Than-Usual Price: Proggio is a very robust software, and its pricing reflects that. Compared to tools like Asana or Monday.com, there is a huge difference in cost. Especially as the PM plan only covers the more basic features, it’s not a great option for smaller teams or anyone on a budget.
Few Updates and Notifications: Compared to some other project management tools, Proggio doesn’t have as many updates or notifications for users about projects or timelines.
This may be to avoid distracting people while they are focusing on one task, but some users felt it was lacking. Some other project tools focus more on keeping teams or users organized with notifications, whereas Proggio focuses more on letting users organize themselves.
Occasional Mobile Glitches: This one is small, but several users complained that in the mobile app, there are glitches where the dynamic view would load slowly, or logging in could become difficult. However, this is common in all project management software, so it’s not a reason to avoid Proggio.
Proggio Options and Pricing
Proggio has three main plans, which start with a basic range of features and go up to a complex suite of tools for huge enterprises and corporations. All plans include unlimited user access, and the pricing structures are all month to month.
Proggio’s most popular plan is Proggio Plus, a complete management solution.
This is the most popular plan because it has almost every feature you need for a small to mid-sized business. You get unlimited user access, project workflows, multiple integrations, including Jira, and resource management, which isn’t included in the Proggio PM plan.
For most users, Proggio plus has enough features to manage multiple projects, with dynamic dashboards and customization features. The annual pricing costs $1500 per month, nearly double what you would pay for the Proggio PM plan, but the difference in features makes it worth it for bigger teams.
Proggio’s PM plan is slightly more affordable and is targeted more toward smaller teams with more basic needs.
You can still have unlimited users added to projects with this plan, as well as project templates and tasks management, but you don’t get access to all the features included in Proggio Plus, like budget management or workflows.
The biggest difference between this plan and Proggio Plus is that the dynamic workflows and integrations are much more limited with Proggio PM. That’s not to say it’s necessarily bad, but it does mean that for anyone trying to manage lots of tasks in a team, it’s less user-friendly and might limit efficiency or clarity if multiple projects are being run.
However, Proggio PM does only cost $800 a month and includes an unlimited number of users. For a smaller team or smaller project loads, paying 50% less than Proggio Plus makes sense.
Proggio’s Enterprise plan is the most extensive plan on offer and is targeted at much bigger enterprises managing multiple high-level projects at once.
It includes multiple business units, portfolios and locations, multiple programs and project hierarchies, goal settings, and OKR, and is clearly not designed for small-scale businesses. It even takes planning one step further and includes scenario planning, where businesses get a forecast for how projects will pan out.
This plan requires you to request pricing and only really makes sense for corporations who need to run multiple projects in multiple teams. Most people are better off choosing Proggio Plus, where they’ll get access to most of the same features but at a much more affordable price.
Proggio in Summary
Proggio has more strengths than it does shortcomings, and it’s no surprise it’s voted so highly amongst professionals as a project management system. The only issue for most people would be the high pricing, but considering all plans are available to unlimited users, it’s still great value when all the features are considered.
Still, if you are looking for a more affordable option, or another project portfolio management tool that fits your needs better, we recommend Monday.com for most people, because it’s easier to use, more affordable, and more accessible for everyday teams. Hive is our favorite for teams because it has great collaboration features and it’s easy for everyone to learn, and Asana is the best choice for new users because it’s simple, functional, and extremely affordable.