Best CMMS Software

Disclosure: This content is reader-supported, which means if you click on some of our links that we may earn a commission.

A computerized maintenance management system sounds like a mouthful. It’s also known as CMMS, and it helps your business keep track of and manage their maintenance operations. 

Think of CMMS software as the digital sidekick that ensures your systems are running, renewed, and updated on time without the troublesome paperwork, conflicting management schedules, or overdue equipment maintenance necessary.

If your maintenance management system is a mess, it’s only a matter of time before those issues bleed into the rest of your business. And the results are never pretty. With a CMMS in place, you’ll have an easier time executing what your business does best while you keep the background operations running smoothly. 

In this guide, we dive deep into which CMMS will help optimize your management process for A-plus maintenance management across the board. 

The Best CMMS Software Options to Consider:

1. MicroMain – The best CMMS software for flexibility
2. Fiix – The best free CMMS software
3. Fracttal – The best for cloud-based CMMS software
4. MaintainX – The best for preventative maintenance
5. Asset Panda – The best for customizable system features

When it Makes Sense to Invest Into A Computerized Maintenance Management System

Spreadsheets and old school pen and paper can only carry your business so far. 

Whether or not you should invest in a CMMS depends on your business size and if you’re overspending or wanting to cut costs on maintenance. 

Beyond that, here are specific questions to consider when deciding if it’s the right time for a CMMS:

• Are you optimizing for growth or gearing up to have a round of funding to grow operations? 
• Have your systems become too complex for Excel to organize and interpret? 
• Are you hiring managers in charge of maintenance that need to be onboarded to an effective CMMS for optimal performance?
• Do you have an overflow of maintenance history that needs to be consolidated properly?
• Are you in need of maintenance analytics that would otherwise be blindspots without a proper CMMS that would help you save money?
• Are you constantly running into unplanned maintenance downtime that negatively affects your employee workflow?
• Is keeping track of your maintenance logistics becoming a glaring burden and unnecessary time suck for your maintenance department?

If you answered a resounding yes to at least one of these questions, you’re due for a CMMS upgrade. They come in all kinds of prices, sizes, and features, and that’s what we delve into next.

#1 – MicroMain — The Best CMMS Software for Flexibility

MicroMain is a CMMS that capitalizes on flexibility, power, and ease of use. 

More than 10,000 customers trust MicroMain to take care of the logistics of their maintenance workflow. Their client list includes The U.S. Army, Walmart, Blue Shield, and even Mattel. 

What sets MicroMain apart? 

Their ability to reduce equipment downtime while simultaneously increasing productivity, a number of features built specifically to enhance work order management, and their ability to help you stay compliant with safety standards are all parts of a greater streamlined maintenance process you can implement no matter your industry. 

They aren’t a one-trick pony, as they cater to an impressive range of industries in spaces like healthcare, hospitality, manufacturing, retail, transportation, education, and construction, to name a few. 

The ROI for investing in their software is hardly questionable. You can start a free trial without a credit card or book a demo with one of their experts.

Sign up and get started with MicroMain here. 

#2 – Fiix — The Best Free CMMS Software

Your business might be in dire need of a CMMS, but your budget simply won’t allow it. This is where Fiix comes in as the best free CMMS software option.

Don’t let the word ‘free’ fool you. Fiix comes with plenty of capabilities to help you get the job done efficiently.

Fiix comes with no surprises. You can sign in with a free account and take a free guided tour of the exact system you’ll get once onboarded. As a free user, you’ll have the ability to add three more users and be able to update management and work remotely with their mobile feature. This is great for on-site technicians. 

You can start with a free Fiix plan. Then as your maintenance needs grow, you can upgrade to their Basic plan, which starts at $40 per user, their Professional plan starting at $60 per user, or their Enterprise package, where you’ll have to book a demo for custom pricing.

Get started and optimize your maintenance with Fiix here. 

#3 – Fracttal — The Best Cloud-Based CMMS Software

To maximize the benefits you can get from a CMMS for sizable workflows, you’ll want to get the best CMMS for cloud-based maintenance. Enter Fracttal as the best cloud-based CMMS with their productivity-inducing features.

They specifically cater to the manufacturing, transportation, healthcare, and service industries with integrated maintenance solutions.

Fracttal stands out as the best CMMS for companies that need features like mobility, effectively capturing meter readings, conducting routine inspections, and assigning work orders from anywhere with an on-the-go mobile app feature. 

Though at first glance, Fracttal seems like a difficult system to implement, they’ve gone out of their way to create methodologies that help you get started with their CMMS quicker. 

Their pricing tiers are a three-step process that first walks you through the number of people you need on the system. Once you determine how big your CMMS team will be, you can select a feature pack.

Here’s a quick breakdown of the first tier to determine the number of users:

• $9 – per user monthly for view-only access
• $19 – per user monthly for technicians
• $29 – per user monthly for management, engineering, and warehouse
• $49 – per user monthly for a minimum of one system administrator

Then, to select a feature pack, you’ll have to choose the optimal price point that’ll work for you:

• $0 – for the Basic plan
• $25 – for the Standard monthly plan
• $75 – for the Professional monthly plan
• $175 – for the Enterprise plan

And finally, you submit a quick form to get a final quote.

Start here to use Fracttal as part of your cloud-based maintenance workflow.

#4 – MaintainX — The Best For Preventative Maintenance

Preventive maintenance is essential. That’s why MaintainX makes it one of their core features and is the best CMMS to take care of the job.

MaintainX services many verticals, including education, fleet management, hospitality, restaurants, the retail space, and even country clubs.

They’re trusted by industry leaders like Hilton and Burger King to help them track their reactive maintenance, ensure timely safety inspections, and manage checklists.

With one easy-to-use app for the whole team, MaintainX enables you to create a preventative maintenance schedule to stay on track before breakdowns happen to stay ahead of downtime. This way, you’re able to reduce downtime and increase customer satisfaction. They cater well to businesses with stringent operating procedures to ensure consistency and safety standards throughout as part of their preventative maintenance solutions. 

MaintainX lets you create custom reports with built-in signature options that facilitate accountability, and barcode tagging features accessible through their mobile app. 

MaintainX prices break down as follows:

• $0 – for their basic plan
• $8.33 – per user monthly for small businesses for their Essential tier
• $32.50 – per user monthly for single-site businesses for their Premium tier
• $115 – per user monthly for multiple facilities for their Enterprise tier

You can choose to use MaintainX’s systems through a monthly payment, or you can pay annually, which saves you 17%. Visit their site for a more detailed breakdown of each of their tiers.  

Sign up with MaintainX for preventative maintenance management and less downtime today.  

#5 – Asset Panda — The Best For Customizable System Features

Don’t let Asset Panda’s name fool you. It is seriously the best CMMS for customized management. They offer highly customizable features that adapt to your specific needs, no matter your industry. 

It’s no wonder they’re the CMMS system The British RedCross, Texas Tech University, WebMD, and Yeti rely on to execute their custom maintenance needs.

What exactly can you customize with Asset Panda? 

Asset Panda’s customizable cloud-based system makes them accessible virtually anywhere. They make it easy to import data with the ability to create new fields and configure them accordingly. Your management team can do things like assign custom permissions, easily track assets through their mobile app, configure audits, and create custom groups, notifications, and action-based forms.

The ability of their highly malleable system shines through in the array of customers they serve who come from widely varied industries and use Asset Panda successfully. 

As a business in need of highly customizable features, a CMMS that offers unlimited configurations can make a major difference in your bottom line. 

Asset Panda isn’t outright with their prices. Instead, they offer you a free 14-day trial that lets you use their system with predetermined customizations you set during your demo. 

Get started with Asset Panda here. 

Methodology For Choosing The Best Computerized Maintenance Management System

The best CMMS for you is one that helps you manage your already existing systems, not necessarily one you have to mold your business operations around.

There are a lot of criteria through which you can choose a CMMS that fits. Most CMMS tools provide standard maintenance tools useful to most businesses, which is a good place to start. Beyond that, here are the main things we considered when choosing the best CMMS software on this list:

Maintenance Goals

As a business, what are your long-term and short-term maintenance goals? Whether you want to optimize, maintain, or upgrade to new CMMS software will help determine which software best fits your maintenance personnel. 

It’s always good practice to consult with your managers and technicians for insight on what could help their workflow. Many software providers give free demos for this, which can help you refine your list of choices. 

Additionally, if preventive maintenance is important to your business performance and your specific industry, you’ll want to choose a CMMS that offers additional preventative maintenance features. 

Purchase Order Needs

Purchase orders can get time-consuming and overwhelming when you don’t have a system to manage your inventory. The typical purchase order cycle generally involves replenishing any parts or equipment, purchasing maintenance services, and ordering new materials.

As an active business with the responsibility to continually deliver, you don’t want to get caught going under your minimum inventory requirements for parts or equipment due to poor planning, especially when it’s time to replace them. 

The right CMMS helps you polish and streamline your purchase order system with customizable automation that allows you to stay on track. 

Facility Management

If facilities management needs is part of your business structure, the right CMMS will cater to that. Today, some businesses are in rented or co-working facilities. If this is the case for you, facility management capabilities may be irrelevant to your overall system.

Otherwise, facility management capabilities can be a deciding factor in which CMMS to adopt to help with the upkeep of offices, buildings, and any other real estate. 

Budget and Business Size

As with any tool you’re investing in to grow your business, you have to consider your business’s size. This will determine the budget available for maintenance upgrades like integrating a CMMS into your workflow. 

The hundreds of CMMS options out there are all built differently. Some might cater to enterprises better than small or mid-sized ones. Others might cater better to different hardware or software requirements. 

Considering your business size, complexity, and budget carefully and setting an expenditure rate will prevent you from overspending on extra CMMS features you might not need. 

Conclusion

CMMS software is the digital maintenance management sidekick worth investing in as you grow. You don’t have to be a big enterprise to integrate one as part of a money-saving business strategy that will take care of maintenance headaches in the long run.

If you haven’t yet, you’ll inevitably hit a place where old-school maintenance systems are hurting more than helping you. That’s when you’ll know it’s time to make a digital upgrade. 

To find the best CMMS for your business, think carefully, and refer back to this guide whenever you need it.