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Want to get right to the point? My top pick for the best time tracking software is definitely Time Doctor.
Time tracking software is incredibly useful in countless situations.
It doesn’t matter if you’re a freelancer looking to track hours for clients, or a Fortune 500 company looking into employee productivity. And because time is a non-renewable resource, it’s crucial to evaluate where it goes.
However, the best time tracking systems go beyond tracking time. They also have features that address potential needs, like tracking billable hours and invoicing as well.
We’ve used and researched countless time tracking software. And today, we want to share our top recommendations as well as breakdown what to consider when making your final decision.
Let’s get started!
The 6 Best Time Tracking Software
- Time Doctor – Best time tracking software for ease of use
- Timely – Best time tracking software for calendar integration
- Timesheets – Most affordable time tracking tool
- Tick – Best project management time tracking software
- Harvest – Best for small to midsize businesses
- Toggl – Best free time tracking tool
When Does It Make Sense to Invest in Time Tracking Software?
As business guru Peter Drucker once said, “If you can’t measure it, you can’t improve it.”
Time tracking software allows your business to measure one of the most important resources for any business: Time.
Knowing how you and your employees spend time each work day opens the doors to improving and optimizing the way you spend that time. This helps increase productivity, efficiency, and — ultimately — customer satisfaction.
For example, imagine two businesses. They’re both in the same industry and have employees of equal skill.
Business A doesn’t track their time. Each day, their employees get to work and do so aimlessly, jumping from task to task until it’s time to clock out.
Business B tracks their time, and does so intentionally. Each week, they take a look at when and how their employees spent their time. They also adjust the amount of time spent on things according to their results–prioritizing things that need more work and deprioritizing everything else.
Which company do you think earned more by the end of the quarter? Business B of course! All because they tracked their time. It allowed them to see what needs to be done and how the areas in which they could improve.
#1 – Time Doctor — The Best Time Tracking Software for Ease of Use
If you’re looking for a reliable and comprehensive time tracking software, Time Doctor is one of the best options on the market.
Along with a robust time tracking tool, it also includes features like:
- Automated screenshots of employee monitors. These allow you to see what’s on your employee’s screen at specified time intervals.
- Easy client access. Allows your client to see how you’re spending your time for transparency and reassurance.
- Detailed daily and weekly reports. Time Doctor furnishes and detailed metrics report of how time was spent each day and week.
- Web and app usage reports. See what websites and apps your employees are using the most.
- Employee break tracking. Make sure your employees are getting the right amount of time away from work so they can stay energized and refreshed.
According to their website, people who use Time Doctor save an average of $37,000 a year in lost time. With more than 83,000 businesses using the software, you’ll be in good company if you want to go with Time Doctor.
The software also integrates with a ton of great business tools you’re probably already using too such as Google Apps, Trello, Slack, and Basecamp.
Pricing starts at $12 a month for a single user. This doesn’t include certain features such as unlimited data retention and client login access, however.
Enterprise pricing starts at $24 a month and includes many more benefits and features. They both come with a free trial.
#2 – Timely — The Best Time Tracking Software for Calendar Integration
Timely is another great time track app. What sets it apart from the others on our list though is its fantastic calendar integration feature.
With its robust scheduling tool, you and your team will be able to see exactly what work needs to be done and when it needs to be done. You’ll also be able to effortlessly edit and reassign different tasks between members of your team.
What’s that mean for you? No more constantly following up with your employees and/or team members on what they’re doing that day. No more confusion and aimlessness. Just straightforward time management.
Another great feature of timely is its automated time tracking system. With its easy integration across a wealth of apps, you’ll be able to automatically track the amount of time you spent on different tasks, websites, and apps.
With more than 5,000 companies and organizations using Timely, you’ll be in great company if you choose to go with their service.
For teams, it can get a little expensive with pricing starting at $39 a month for just two users on the service. It can grow to as large as $359 a month for 30 users.
For individual users, pricing starts at $5 a month. They also have a handy freelancer option at $11 a month that includes an automatically drafted timesheet for you to send to clients.
#3 – Timesheets – The Best Pricing for Time Tracking Software
Timesheets is a solid option for time tracking software as it contains many of the features mentioned in the others on our list, while offering great pricing.
How good is the pricing? For teams, it starts out at $4.50 a user. If this is for a nonprofit, it comes to $3.60 a user.
For freelancers, it’s completely free.
That’s not to mention its robust set of features that include time tracking for payroll, shift tracking, and GPS time tracking so you always know where and when your team is working.
Timesheets also tracks time off and helps you manage PTO accrual by hours worked. Your employees can also enter a time off request so all managers have to do is approve or deny.
They also have a very nice expense and mileage tracking tool. This allows your employees to measure and record their own expenses from their phones or computers. Perfect for expense tracking during business trips.
Like the other time tracking software on this list, Timesheets also comes with a wide variety of integrations:
In terms of downsides, Timesheet’s interface has a lot to be desired. It’s not as flashy or colorful as the other choices on this list. That might get in the way of your overall user experience.
If you can get past the older looking interface, though, you’ll find a solid time tracking app with robust features that’s sure to help your business.
#4 – Tick – The Best Time Tracking Software for Projects
Used by 60,000+ businesses, Tick is a highly reliable app that really shines when it comes to the way it prices itself.
While many businesses might be turned off by how time tracking software is priced per user, Tick prices itself per project. That means for one project you can have unlimited users on it tracking their time.
This can be incredibly lucrative for any large team looking to track their time but don’t want to deal with the exorbitant price of signing on their team members.
The interface itself is easy-to-use and very straightforward. You’ll be able to track your work, make notes on what you did, and edit it if needed.
You’ll also gain access to its simple but handy reporting feature. This details all the time tracked by your team so you can see what they were working on, and how long and when they were working on it.
The Quickbooks integration is very nice for freelancers and independent contractors to bill clients too.
Another very nice feature is the budgeting tool. It allows you to make sure that projects are within the budget. Great if you’re a client or if you’re completing work for a client.
As far as downsides, Tick doesn’t have too many. However, it might lack some features that you’re looking for that other time track apps have like timesheet tracking or PTO requests.
Overall, it’s a solid time tracking software that’s sure to help your organization.
#5 – Harvest — The Best Time Tracking Software for Small- to Mid-sized Businesses
Best Time Tracking Software for Small- to Mid-sized Businesses
Harvest was made with project collaboration in mind making it perfect for small- to mid-sized businesses. Prices start at $12 a month.
Harvest is another great all-in-one time tracking app — and it’s the one we recommend for larger teams.
In fact, it’s tailor made for project collaboration. At a glance, you’ll be able to take a look at your entire teams’ time input for the week, as well as the total hours they’ve collectively put in.
You’ll also be able to see exactly what they’re working on, when they’re working, and how long they’re working. This is great to see who’s working too much, and who needs help putting in a bit more energy into a project.
The time tracking system also comes with easy integration into a variety of different websites, browsers, and apps such as Asana, Slack, Basecamp, Quickbooks, and Trello. This allows you to automatically track where and when your teams’ focus is going.
Harvest is used by 50,000+ businesses too, so you know you’re in good hands.
Pricing for the app starts free — though that’s only for a single user and just two projects.
The pro plan is incredibly lucrative at $12 a month for unlimited people and projects. You can try that plan out for free in a 30-day trial too.
#6 – Toggl — The Best Free Time Tracking Software
Best Free Time Tracking Software
An intuitive time tracking software that's perfect for anyone who loves simplicity. With a free basic plan, it's hard to beat.
Toggl is the time tracking software for folks who like it simple.
What it lacks in features that you might see in some other software on this list, it makes up for in simplicity and ease-of-use. With the click of a button, you’ll be able to begin tracking new time entries or continuing a previous task.
Toggl also comes with a basic dashboard containing all of your billable and nonbillable hours for the day and week. It’s reporting feature allows you to filter your time data and metrics for the week, and it’s available to be exported into Excel, CVS, or PDF.
It also has incredibly easy integration with 100+ apps. That means you can include Toggl inside of another online app and track time without switching between pages.
Along with a solid time tracking tool, Toggle also includes easy calendar integration as well as manual time entries for if you need to add things on the fly.
There are a few minor drawbacks though. Like we said up top, Toggl is a simple app. That means it lacks certain features you might find in other time tracking apps like website blocking or more comprehensive time tracking reports. That means if you manage a large team, you might want to look elsewhere.
However, Toggl comes free with a basic plan. So if you want to dip your toes to check it out at no cost to you, you can do so. To get access to more features, though, you’ll want to upgrade to one of their paid plans that start at $9 a month.
How to Choose the Best Time Tracking Software
When you’re looking for a good time tracking software, there are a three things you should look for based on your needs:
Aside from tracking time, what other tools does the software have? Will it allow you to track time spent on certain websites and apps? Can you manually go in and change the time? Some features might make or break it for your organization.
Without good reporting, your time tracking efforts won’t amount to much. That’s why you want to make sure the time tracking app you have does a good job giving you the metrics you need broken down by day, week, month, and year. That way you can easily refer back to and analyze how your team is working.
Is the software easy to use? Will you get sick of looking at it after a week, month, or year? This one is important. After all, you’ll be using it everyday. You’ll want to find a system that’s intuitive and easy to get used to.
Time tracking software helps your business stay within budget and keeps your employees on track with goals. It can also help you identify areas where you can prioritize and optimize work.
If you’re looking for the best one, we highly recommend Time Doctor. It’s robust features along with competitive pricing can’t be beat. However, any of the other ones on this list might suit your needs just as well.