Among the nine brands we analyzed and assessed, CoConstruct is our favorite construction scheduling software. With it, you can handle everything from leads and bids to job site coordination, budgeting, and much more. But they’re hardly alone as a quality option for managing your construction projects and workload—read on to learn all about our top picks for this category of software.
Top Construction Scheduling Software: Golden Eggs
Here, we’ve listed our Golden Eggs. These are the top options for the most common needs for construction scheduling software, with each excelling at the necessary features for a specific use case.
Oracle Primavera P6 is enterprise-grade software that contains an incredible selection of features for planning, scheduling, risk assessment, and compliance. Get started by requesting a demo from Oracle today.
Construction Scheduling Software Review Process
We’ve taken the time to split up our sets of construction scheduling software reviews, placing them into buckets of common use cases.
These use cases are the categories our research found to be the most common deciding factors for choosing the right software fit for a construction business. When comparing platforms side-by-side, potential customers want to know which will fit their priorities and needs best.
So, while researching the nine providers that we research below, we identified these three use cases for highlighting which pieces of software excel in each regard:
- Integrated lead management
- Small organizations and independent contractors
- Regulatory compliance and navigating highly regulated jobs
For each use case, you’ll find a few separate products reviewed. These are the solutions that we think work best for each one’s associated requirements in terms of the features offered and the benefits that can be achieved.
In each product review, you’ll learn why they work well for the particular use case. You can skip down to the use case that closest represents your organization’s scenario or read through them all to see how different types of software find ways to meet construction scheduling needs.
The Best Construction Scheduling Software for Integrated Lead Management
What good is construction scheduling software if you can’t maintain a solid pipeline of jobs? These options we review below can handle all the essentials of scheduling workers and coordinating job sites while delivering powerful features for managing prospects, leads, bids, invoicing, and more.
CoConstruct is an excellent platform for handling the scheduling of construction jobs. But it excels at bringing lead management into the platform with its built-in CRM that allows you to manage prospective jobs and clients and track sales.
Bring in contacts from your website, add new leads manually, or import existing leads that you have on other platforms. Then, track and streamline everything from bid and proposal to final invoice within CoConstruct’s easy-to-learn interface. It also lets you set notifications or reminders to follow up on leads and give more attention to important ones if you juggle many potential jobs simultaneously.
All of this comes alongside a core platform that’s devoted to job scheduling at scale. Keep every project running on time, make sure you have the right people at the right job sites at the right time, and get better clarity into projected dates for completion and job turnaround times.
Buildertrend was created specifically for residential construction companies. This cloud-based platform has plenty of features that assist with lead management. The software’s CRM hub helps you communicate with leads and build them into customers, and you can customize proposals you send to them to help your business close more jobs.
And, if you’re in a major growth spurt and want to start bringing in leads by the bushel, you can tap into Buildertrend’s built-in email marketing features. Create templated messages and full campaigns that can be automated with ease.
On top of that, Buildertrend comes with a customer portal so you can direct leads and active jobs to a dedicated place on the web where they can track job progress and communicate with your team if needed. Buildertrend also comes with online storage for job site documentation, which can also be shared with customers through the portal.
And we haven’t even gotten into one of the better auxiliary benefits of this software. Buildertrend’s deep bench of financial-minded features helps you stay on top of job costs while providing an easier way to submit invoices for finished work and get paid faster. It can even help you craft smarter estimates, too.
Procore is powerful construction firm software that goes far beyond scheduling and even simple bid and lead management. Use it to make your processes for everything from tenders and estimates to project and invoice management more efficient and effective.
When it comes to handling leads and bids, Procore makes things wildly easy. Use its central dashboard to keep a bird’s eye view of all your prospects and any bids you’ve submitted. One great benefit is that you can compare submitted or pending bids to one another and only spend your time and energy securing the ones which present the greatest benefit to your firm. The software also helps you create new bids in mere minutes so you can seize those good opportunities.
Procore also helps every person involved in a job stay in the loop. Engineers, architects, and contractors can communicate instantly through the platform to spotlight issues and bottlenecks or deliver status updates with photos or videos to show how the work is progressing. Whether you’re still in the design review phase or actively working on completing a build, Procore helps increase accountability and transparency across all parties involved.
The Best Construction Scheduling Software for Small Organizations and Independent Contractors
Not every construction firm can afford a full-featured, expensive platform that’s dedicated to improving all things related to your jobs. Here are a handful of options for construction scheduling software that is easier on your wallet while still delivering the features you need to ensure timelines are met and tasks are properly coordinated.
eSub Cloud is a web-based construction project management platform with robust scheduling capabilities. Many independent construction contractors choose eSub because of its affordable pricing plans, which start at $49 per user per month. That’s a great deal less than almost any other software specializing in construction scheduling and job management.
Even on its affordable Base plan, you’re getting a full-featured platform. Get time tracking, timecard management, productivity reporting, and plenty of file storage for holding images, videos, drawings, blueprints, contracts, and more.
Perhaps best of all are the two core features you get on eSub’s Base plan: daily reports and field notes with video. These, together, help foster more transparency on jobs and keep you and other managers superbly clued into progress. You’re getting all the scheduling and insight features you need without having to upgrade at all.
eSub’s Advanced plan unlocks a lot of features for managing costs, budgets, and all other financial considerations. Its integrated purchase ordering tool is a clutch addition that can also help streamline things. And, for a small fee, you can integrate your accounting and time tracking software with eSub, whether you’re on the Base or Advanced plans.
Among the platforms specializing in construction scheduling, Jobber is one of the more affordable options on the market. You can start using it for as little as $16 per month at the time of this writing, though its key scheduling features are kept on its mid-tier plan that starts at $40 per month.
Jobber helps a construction service business through many features like its built-in client relationship manager and self-service client hub, tools for quoting and invoicing, and even provided payment processing features, including a mobile credit and debit card reader. You can take advantage of all these on Jobber’s cheap Lite plan.
But you’ll need to pay a bit more for scheduling features. The Core plan unlocks the key elements that you need. Schedule jobs out with granular accuracy and dispatch the right people all from within the platform. It’s easy with Jobber’s elegant drag-and-drop, color-coded calendar view.
You can also reschedule and assign jobs in real time as any project progresses. And your workers can check their schedules or get update notifications through the Jobber mobile app, so no changes go unnoticed.
Asana is an easy-to-use project management platform that is also suitable for small-scale construction job scheduling. Some firms might even be able to get by on Asana’s Premium plan (just $10.99 per user per month) with its combination of calendar and Gantt chart views, project start/end dates, milestones, and workflow builder.
That can be enough for coordinating schedules at the start of each job. Asana also contains unlimited guest access so third-party contractors or other stakeholders can be looped in on timelines and progress.
However, serious construction organizations will benefit from upgrading to Asana’s highest-end plan. At $24.99 per user per month, the Business plan is still miles more affordable than most other construction scheduling software. It unlocks key benefits like access to time tracking, workload allocation and management, proofing, and approvals. You can also separate jobs into separate projects to build out a whole portfolio of jobs in an organized, elegant way.
Want to know more about what the Asana platform can handle? Read all about it in our full review here on Crazy Egg.
Trello is an amazingly flexible cloud-based tool for planning projects and charting progress. While it lacks features for time tracking or invoicing, its eminently affordable Premium plan (starting at $10 per user per month) gives you all the scheduling views you need to allocate workers and resources for construction jobs.
With ways to visualize projects in calendar, timeline, and table views, you can coordinate schedules well enough to ensure you dispatch the right workers at the right time for all your projects. And one of Trello’s more unique benefits is a real godsend to construction firms: the map view lets you attach individual tasks to a geographic location, helping you keep dispatches and discrete jobs organized while also providing better visibility to managers.
Trello can also integrate with a lot of other software platforms. Sync it with time tracking tools like HourStack or Zistemo or use Trello in combination with platforms that can help you get images and videos from the field for progress updates like Droplr and CloudApp.
While limited, Trello can handle more than you might think, especially for the low price you’ll pay. Get more details in our full Trello review.
The Best Construction Scheduling Software for Compliance and Risk Management
Construction jobs for commercial buildings or government or infrastructure projects require a good deal of regulatory mindfulness and risk management. The following tools offer many features that help you stay mindful and compliant with important regulations while giving you more transparency through detailed reporting.
With Oracle’s Primavera P6 software, you can easily handle scheduling and so much more for dozens of jobs. Set up unique schedules for each project and set different access levels for every individual who needs access to them, from your internal staff and workers to partners, job stakeholders, clients, and more.
There are tons of enterprise-grade features to discover and learn to use in Primavera P6. Get granular about resource allocation, from materials and tools to vehicles and workers. Utilize scenario analysis to project necessary adjustments if particular issues, such as delays or shortages, occur. And tap into Oracle’s AI and machine learning to identify and prepare for risks before they affect your jobs.
And you can rest easy that you’ll have support for implementing and onboarding this complex software. You get access to several training modules and courses for everyone, from admins to analysts, to get comfortable using Primavera P6.
Learn even more about this robust platform in our full review of Oracle Primavera P6.
PlanGrid Build from Autodesk is an excellent option for construction businesses that must be mindful of safety regulations or involved in government projects that meet certain compliance standards.
Create site safety plans from within the platform and push them to your field workers’ mobile devices to ensure that those standards for worker safety are adhered to on every job site. Managers can run through checklists on their mobile devices, as well, so they can assess compliance during in-person observations.
And, with a robust document base built into PlanGrid Build, you can gather, share, and refer to unique compliance needs from job to job so that standards are met even when a project has unique requirements.
Beyond that, you get one of the most powerful scheduling tools on the market. Share schedules with everyone in your organization with the push of a button, make updates on the fly that are pushed to relevant parties in real-time and integrate scheduling with on-the-job collaboration with easy management of RFI requests, change logs, submittals, and much more.
Here at Crazy Egg, we have covered a lot of business software options that can help construction firms. Below, you will find a list of our posts that touch on other software types that can be beneficial, plus deeper dives into a few of the key brands we’ve reviewed above.